I. ROLL CALL AND CALL TO ORDER BY MAYOR City Council: - Scott Cain, Mayor - Dr. Bob Kelly, Mayor Pro Tem - Gayle White, SMD 2 - Dale Sturgeon, SMD 3 - John Warren, SMD 4 Administration: - Steve Polasek, City Manager - Shelly Doty, City Secretary - Fritz Quast, City Attorney II. INVOCATION by Pastor Tom Worthley, Cleburne Bible Church III. PLEDGE OF ALLEGIANCE
COMMUNITY INTEREST MATTERS, ANNOUNCEMENTS & PRESENTATIONS Proclamation – Municipal Court Week, November 13 – 17, 2017
All of the following items on the Consent Agenda are considered to be routine and self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests. For a citizen to request removal of an item, a speaker card must be filled out and submitted to the City Secretary prior to the beginning of the meeting. M1. APPROVAL OF MINUTES FOR THE OCTOBER 24, 2017 REGULAR COUNCIL MEETING AND NOVEMBER 7, 2017 SPECIAL COUNCIL MEETING. RS1. A RESOLUTION APPROVING QUARTERLY INVESTMENT REPORT FOR QUARTER ENDING SEPTEMBER 2017. Person presenting this item: Terry Leake, Director of Finance BRIEF: Chapter 2256.023 of the Texas Government Code states that a written quarterly investment report must be prepared by the investment officer and submitted to the governing body. For the quarter ended September 30, 2017, the City invested solely in four Local Government Investment Pools (LOGIC, Texas Class, TexPool, and TexSTAR), and included in the investment report are the newsletters from each of the pools that provides information on their average yield, net asset value, weighted average maturity, and portfolio composition at the end of the reporting quarter. At September 30, 2017, there was $66,253,256 invested in the four pools with total quarterly interest income of $190,360 (see attached quarterly investment report). The percentage allocation by investment pool is as of September 30, 2017 is LOGIC: 38.8%, Texas Class: 7.6%, TexPool: 11.4%, and TexSTAR: 42.2%. RS2. A RESOLUTION AUTHORIZING RENEWAL OF INTERLOCAL COOPERATION CONTRACT WITH THE TEXAS DEPARTMENT OF PUBLIC SAFETY FOR BLOOD AND ALCOHOL TESTING SUPPLIES. Person presenting this item: Rob Severance, Chief of Police BRIEF: The Interlocal Cooperation Contract provides access to purchase intoxilyzer mouthpieces, alcohol blood test kits, urine specimen kits and/or syringe transport tubes. The objective of this contract is to establish uniform procedures for all Texas cities, counties and State Department of Public Safety operations. RS3. A RESOLUTION AUTHORIZING RENEWAL OF INTERLOCAL AGREEMENT WITH JOHNSON COUNTY EMERGENCY SERVICES DISTRICT #1 FOR FIRE DISPATCH SERVICES. Person presenting this item: Clint Ishmael, Fire Chief BRIEF: Approve renewal of Interlocal Agreement with Johnson County Emergency Services District #1 to provide fire dispatch services. Compensation is in the form of exchange of services. The exchange shall be reciprocal responses to emergencies using mutual or automatic aid of Cleburne resources to areas outside the city limits of Cleburne and of Johnson County ESD #1 resources into the city limits of Cleburne as agreed upon by Cleburne and Johnson County ESD #1. OR1. AN ORDINANCE AMENDING THE 2017-2018 ANNUAL BUDGET (#1), ENTERPRISE FUND, MUNICIPAL AIRPORT (ACCT 6154-8880) PROVIDING FOR PAVEMENT IMPROVEMENTS TO HANGAR 1000 APRON IN THE AMOUNT OF $643,000 FUNDED BY $493,000 INTERFUND LOAN FROM WATER/WASTEWATER UTILITY (FUND 60) AND $150,000 TXDOT AIRPORT PROJECT GRANT AWARD. Person presenting this item: Terry Leake, Director of Finance BRIEF: On October 11, 2016, the City Council approved Resolution RS10-2016-79 authorizing the City Manager to sign the Texas Department of Transportation Airport Project Participation Agreement authorizing use of the Non Primary Entitlement funds for FY 2016 to replace the apron in front of Hangar 1000. The pavement improvements will enable larger aircraft to utilize Hangar 1000 and the parking area in front. The agreement was approved by the Texas Department of Transportation on December 15, 2016, and the agreement information is included in the resolution exhibit. The estimated cost for the project is $643,000 with a portion to be paid from the Federal Aviation Administration’s Non Primary Entitlement funds annual allocation of $150,000 for airport projects and the balance of $493,000 to be paid by the City. The project received recent approval from the Federal Aviation Administration and an amendment to the Fiscal Year 2018 Airport Fund budget is needed. The proposed budget amendment increases the Airport Fund Budget by $643,000 to provide funding for the project. The new proposed total for the Fiscal Year 2018 Airport Fund Budget is $1,800,509. OC1. APPROVE ACCOUNTS PAYABLE FOR THE MONTH OF OCTOBER 2017. Person presenting this item: Terry Leake, Director of Finance OC2. APPROVE FINAL PLAT OF BENT CREEK ADDITION, SECTION FOUR, A 6.534 ACRE TRACT OF LAND, JOSHUA SANDERS SURVEY, A-775, AS REQUESTED BY M. SHARP FAMILY, LP. Person presenting this item: Shane Pace, Director of Community Development BRIEF: The Planning and Zoning Commission considered this at its October 23, 2017meeting. The purpose for this final plat of Bent Creek, Section Four is to create 16 new single-family residential lots and two new public streets. This plat meets all platting requirements set in the City’s Ordinance. The subject property is zoned SF-4 – Single-Family Dwelling District, and the Comprehensive Land Use Plan shows this area to be Traditional Neighborhoods District. P&Z recommended approval of the plat with a vote of 6-0.
AUTHORIZE PURCHASE OF A CHEVROLET ¾ TON CREW TRUCK ($33,992) FOR THE FLEET DEPT, A CHEVROLET ¾ TON CREW TRUCK ($30,380) FOR THE PARKS DEPT AND TWO CHEVROLET TAHOE SUVS ($112,276) FOR THE POLICE DEPT FOR A TOTAL EXPENSE OF $176,648. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: The first unit is for the replacement of unit 4413, a 2007 Dodge 1500, in the Fleet Maintenance Department. This unit has reached the end of its useful life cycle and has a failing transmission. It would not be cost effective to repair this unit as the transmission costs approximately 75% of the truck’s value. Unit 4413 will be disposed of by auction. The addition of a ¾ ton long bed crew cab truck will allow Fleet Maintenance to move equipment around safely with a truck designed for the task. This unit will be used for pickup and delivery of equipment between Fleet Maintenance and other city departments as well as transporting equipment to and from vendors. This truck will also be used for small service calls such as flat tires, fuel, jumpstarts, and lockouts. The cost of this unit is $33,992. The second unit is for the replacement of unit 3907 in the Parks Department. A 2003 F-450 2-yard dump truck. This unit has reached the end of its useful life cycle and is no longer the optimal vehicle for its intended use. Unit 3907 will be disposed of by auction. The addition of a crew cab truck will allow the department to move more employees with fewer assets and, in combination with a pre-existing dump trailer, will allow the department to move more materials than with the previous dump truck. This quote includes emergency lighting, tow kit and toolbox for this unit. The cost of this unit is $30,380. There is a dump trailer to be added to the unit that is not part of the truck purchase, and the total amount budgeted for the purchase of both the truck and trailer is $40,000. The third and fourth units are scheduled replacements for unit #2033 and unit #2043 in the Police Department. The existing units will be removed from the fleet and auctioned, or replace a lower priority unit within the fleet that is less desirable to maintain. These replacement units are being ordered with all necessary police accessories and equipment with the exception of laptops and two-way radios. The cost of each unit is $55,938 with a $400 BuyBoard fee totaling $112,276. Each of these purchases are from Caldwell Country Chevrolet through the BuyBoard Purchasing Cooperative. All competitive purchasing requirements have been met.
*PUBLIC HEARING* A RESOLUTION AUTHORIZING SUBMISSION OF A COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RELIEF APPLICATION TO THE GENERAL LAND OFFICE THROUGH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: On April 26, 2015 a storm system stalled over the region, resulting in severe flash flooding in Johnson and Ellis counties that put three feet of water over Highway 67 and forced several swift water rescues throughout the event. Unprecedented rainfall continued throughout May 2015, resulting in the “Memorial Day Floods.” Much of the flooding occurred in East Cleburne, specifically the Sabine Avenue area where residents had to be evacuated by MRAP. The U.S. Department of Housing and Urban Development (HUD) awarded Texas a total of $59.6 million in Community Development Block Grant disaster recovery (CDBG-DR) funds for recovery efforts following the 2015 flooding events. Eligible entities in 112 counties may submit applications for a portion of $35.8 million in available recovery funding. Eligible projects include: restoration of public facilities/infrastructure, debris removal, demolition & clearance of damaged property, and construction to ensure the safety of the public. Funds will be awarded based on scoring and ranking of submitted project applications. City staff is requesting support of the grant application to provide for much needed storm drainage, street repair and infrastructure improvements in East Cleburne to address damage from the 2015 floods. If funded, these improvements will mitigate future flood potential. This project supports the CDBG program goals of promoting decent and safe living environments, primarily for persons of low and moderate income. Staff is recommending the submission of the maximum grant amount of $998,300. The City will need to commit to 5% or $49,915 in matching funds, which is available in the Drainage Utility Fund. A public hearing and an opportunity for citizen comment is recommended prior to governing body approval for all CDBG applications. Citizens are encouraged to submit their views regarding this proposal and other community development and housing needs.
A RESOLUTION AMENDING THE 4B ECONOMIC DEVELOPMENT CORPORATION’S BYLAWS, AS RECOMMENDED BY THE BOARD OF DIRECTORS. Person presenting this item: Shelly Doty, City Secretary BRIEF: The 4B Bylaws have not been reviewed and amended since 2009. At their regular meeting of October 19, 2017, the 4B Board reviewed and recommended several grammatical and substantive changes to the document. Any amendment to the bylaws requires City Council approval.
A RESOLUTION AFFIRMING THE CASTING OF VOTES IN THE 2018-2019 ELECTION OF THE BOARD OF DIRECTORS FOR THE CENTRAL APPRAISAL DISTRICT OF JOHNSON COUNTY, TEXAS. Person presenting this item: Shelly Doty, City Secretary BRIEF: The Central Appraisal District is holding an election to determine who will serve on its Board of Directors for the 2018-2019 term. The City of Cleburne has received an official ballot in order for Council to vote on the candidates nominated back in October. The official ballot candidates are as follows: Albert Archer, Sr, Don Beeson, Byron Black, Toby Ford, KentWilliams and Larry Woolley. The City has a total of 309 votes which can be cast for one or more candidates.
A RESOLUTION AUTHORIZING RENEWAL OF MICROSOFT ENTERPRISE AGREEMENT AND LICENSING PURCHASES THROUGH SHI GOVERNMENT SOLUTIONS FOR THREE-YEAR TERM FOR AN AMOUNT NOT TO EXCEED $255,000. Person presenting this item: David Raybuck, Information Technology Director BRIEF: The City’s information technology environment largely runs on Microsoft software, including Windows desktop and server operating systems, Office, SQL Server, and more. Aging software must be upgraded to new versions to maintain a secure and reliable environment. The City receives discounted volume licensing through a Microsoft Enterprise Agreement (EA), and through education discounts for library and museum technology. The City executed the current EA on December 1, 2014, and the three-year term expires on November 30, 2017. This EA is between the City and Microsoft, and all purchases occur through our preferred Microsoft reseller, SHI Government Solutions, on the Texas Department of Information Resources (DIR) contract. This resolution authorizes the execution of the next EA with Microsoft and the purchase of all necessary Microsoft licenses through SHI Government Solutions for a three-year term ending on November 30, 2020 for an amount not to exceed $255,000.
A RESOLUTION AUTHORIZING CONTRACT WITH CHILDRESS ENGINEERS FOR THE 2017 STREET RECONSTRUCTION PROJECT FOR AN AMOUNT NOT TO EXCEED $286,000. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: City staff presented Council a list of streets to be reconstructed in the Spring of 2017. We have been working since then on a preliminary design plan for these streets. The report included the boring of the subsurface to determine the type and thickness of the subgrade. A utility evaluation was also done on each street. The next step in the process is for the final design of the subject streets. Staff has been working with Childress Engineering on a design contract. The contract will include survey, design plan, profile, and contract documents at a cost not to exceed $286,000 (engineering cost of $171,000,
OR2. *PUBLIC HEARING* AN ORDINANCE CREATING A NEW ENTERPRISE/ REINVESTMENT ZONE (2017-02) BENEFITTING JAMES HARDIE BUILDING PRODUCTS INC FOR STATE INCENTIVES, LOCATED AT 820 SPARKS DR (BEING 99.410 ACRES, LOT 1-R-1, BLOCK 2, SECTION 3, CLEBURNE INDUSTRIAL PARK ADDITION). Person presenting this item: Grady Easdon, Economic Development Manager BRIEF: James Hardie Building Products Co. (JHBP) is applying to be designated as a “Qualified Project” for a five (5) year period under the Texas Enterprise Zone Program where incentives might be authorized. An Enterprise Zone must be in place in order to qualify under the program, and JHBP currently operates under an existing Enterprise Zone that was established in 2014 and will expire in 2019. These “Qualified Projects” are for 5-year terms, and JHBP would not have the necessary time to cover this project before the existing Enterprise Zone expires, hence the need for a new Enterprise Zone to be established. The project involves $67.3M in new capital investment over the next five (5) years for plant expansion and upgrades, in addition to supporting retention of 312 jobs with a payroll of $13.6M for those retained jobs. If approved, JHBP’s application is for a new 5-year term ending in 2023. If approved, JHBP will be eligible to receive refunds of Sales & Use Taxes on qualified expenditures for the State’s portion of the sales tax. The City’s 2% portion of the Sales & Use taxes would not be impacted and would be retained by the City. The City of Cleburne has previously established other Enterprise/Reinvestment Zones within the City for other projects. There is a companion item on this agenda for the consideration by the City of Cleburne for the sponsorship of an application under the Texas Enterprise Zone Program benefitting James Hardie Building Products Company located at 820 Sparks Drive in Cleburne, Texas. OR3. *PUBLIC HEARING* AN ORDINANCE NOMINATING JAMES HARDIE BUILDING PRODUCTS INC TO THE OFFICE OF THE GOVERNOR ECONOMIC DEVELOPMENT AND TOURISM DIVISION FOR THE ENTERPRISE ZONE PROGRAM. Person presenting this item: Grady Easdon, Economic Development Manager BRIEF: James Hardie Building Products Company came to Cleburne in 1995 and opened their local manufacturing facility in 1997. JHBP has expanded several times since coming here with the most recent being a $55 million expansion with 60 more jobs being created in 2016. The company has consistently employed from 250 to 300+ employees. JHBP is applying for state incentives available under the Texas Enterprise Zone Program. City or county sponsorship of such applications is required for companies to access this program offered by the State of Texas. JHBP is applying to be designated as a “Qualified Project” for a five (5) year period beginning this year (2018) and expiring in 2023. The project involves $67.3M in new capital investment over the next five (5) years for plant expansion and upgrades, in addition to supporting retention of 312 jobs with a payroll of $13.6M for those retained jobs. If approved, JHBP will be eligible to receive refunds of Sales & Use Taxes on qualified expenditures for the State’s portion of the sales tax. The City’s 2% portion of the Sales & Use taxes would not be impacted and would be retained by the City. The City of Cleburne has sponsored similar applications under this program within the City for other projects such as Lowe’s Home Improvement Center in 2005 and Johns Manville in 2013. There is a companion item on this agenda for the consideration of an ordinance to create a new enterprise/reinvestment zone benefitting James Hardie Building Products Company’s application for state incentives within the Texas Enterprise Zone Program. The project is located at 820 Sparks Drive, Cleburne, Texas.
*PUBLIC HEARING* SECOND READING: AN ORDINANCE PROVIDING FOR THE VOLUNTARY ANNEXATION OF FIVE ACRES OF TRACT 7, ABSTRACT 124 OF THE C. CHANEY SURVEY AND GENERALLY LOCATED AT THE SOUTHEAST CORNER OF BOONE AND BLAKNEY STREETS INTO THE CITY OF CLEBURNE, JOHNSON COUNTY, TEXAS AND EXTENDING THE BOUNDARY LIMITS OF SAID CITY, AND GRANTING TO ALL THE INHABITANTS ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID INHABITANTS BY ALL OF THE ACTS, ORDINANCES, RESOLUTIONS AND REGULATIONS OF THE CITY; ADOPTING A SERVICE PLAN; PROVIDING AN EFFECTIVE DATE. Person presenting this item: Shane Pace, Community Development Director BRIEF: A petition has been filed with the City stating that the owners of a five-acre tract of land at the southeast corner of Boone and Blakney Streets, contiguous to the City of Cleburne, requesting that the property be annexed and become part of the City pursuant to Section 43.028 of the Texas Local Government Code. Pursuant to Section 43.063 of the Texas Local Government Code, the City Council is required to hold two public hearings before it may initiate annexation proceedings for the Property.
*PUBLIC HEARING* AN ORDINANCE APPROVING VARIANCE TO REQUIREMENT FOR INSTALLATION OF CURB AND GUTTER FOR LOTS 1-3, BLOCK A, GARZA ESTATES II, LOCATED AT 1206 E 2ND ST, AS REQUESTED BY JESSICA BRIDGES, REPRESENTED BY FRED GARZA, GARZA GROUP. Person presenting this item: Shane Pace, Community Development Director BRIEF: This is a request to waive the installation of curb & gutter at 1206 E. 2nd Street. The ordinance requires curb & gutter be installed on all new construction, and the applicant has requested to waive this requirement in conjunction with the construction of two new single-family homes. Drainage on this road is currently managed by bar ditches along this stretch of E. 2nd Street.
*PUBLIC HEARING* AN ORDINANCE REZONING 201 AND 205 W HARRELL ST (BEING 1.82 ACRES ORIGINAL CLEBURNE) FROM SF4 (SINGLEFAMILY DWELLING DISTRICT) AND MF MULTIPLE-FAMILY HOUSING DISTRICT) TO C2 (GENERAL BUSINESS DISTRICT), AS REQUESTED BY JOHNSON COUNTY. Person presenting this item: Shane Pace, Community Development Director BRIEF: The Planning and Zoning Commission considered this at their October 23, 2017 meeting. This is a request to rezone the properties to accommodate a future maintenance shop for Johnson County Public Works. The subject property is currently undeveloped and the surrounding land uses are both commercial and limited residential. The Comprehensive Land Use Plan designates the subject properties as Downtown TDA and Preservation districts. Institutional/Civic land uses are appropriate within both Land Use Districts. P&Z recommended approval of the rezone with a vote of 6-0.
*PUBLIC HEARING* AN ORDINANCE REZONING 812 N WILHITE ST (BEING 0.1731 ACRES ORIGINAL CLEBURNE) FROM MF MULTIPLE-FAMILY HOUSING DISTRICT) TO SF4 (SINGLE-FAMILY DWELLING DISTRICT), AS REQUESTED BY CITY OF CLEBURNE. Person presenting this item: Shane Pace, Community Development Director BRIEF: The Planning and Zoning Commission considered this at its October 23, 2017 meeting. The property is currently vacant and the surrounding development pattern in the area is predominantly single-family homes. The request is to rezone the property from MF to SF-4 is to provide a district more consistent and compatible with the existing conditions within the neighborhood. The Comprehensive Land Use Plan shows this area to be Preservation District. P&Z recommended approval of the rezone with a vote of 6-0.
*PUBLIC HEARING* AN ORDINANCE REZONING 3401 CR 902 (BEING 1.22 ACRES HAMMONS ESTATES) FROM IH (INTERIM HOLDING DISTRICT TO SF4 (SINGLE-FAMILY DWELLING DISTRICT), AS REQUESTED BY KEVIN STEHN. Person presenting this item: Shane Pace, Community Development Director BRIEF: The Planning and Zoning Commission considered this at its October 23, 2017 meeting. This is a request to accommodate the construction of an accessory building. The property is currently developed with one single-family home and additional accessory buildings. The surrounding development pattern in the area is predominantly single-family homes. The Comprehensive Land Use Plan designates the subject property Transportation and Industry. Single family residential land uses are not appropriate within this Land Use District. P&Z recommended approval of the rezone with a vote of 6-0.
*PUBLIC HEARING* AN ORDINANCE ABANDONING THE OLD CLEBURNE BRAZOS POINT ROAD FROM THE WEST RIGHT-OF-WAY LINE OF MCANEAR ST TO THE EAST PROPERTY LINE OF LOT 1, BLOCK 1, PANDA EXPRESS ADDITION, AS REQUESTED BY HILDA M. VEATCH, REPRESENTED BY BOB KING. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: The applicant’s representative has requested that Old Cleburne Brazos Point Road between McAnear Street and Panda Express Addition be closed to market commercial property. Notice was given as required by state law and the adjoining property owners were notified along with the utility companies and applicable city departments. A portion of the street must be retained as a 25’ wide utility easement since the City of Cleburne, AT&T, Oncor, and Atmos Energy have facilities within the limits of the request. Upon closure, the street will revert to the owners of the adjacent property on each side as of the date of adoption of the ordinance and the ordinance shall be recorded in the official public records of Johnson County, Texas. ADJOURNMENT
I. ROLL CALL AND CALL TO ORDER BY MAYOR City Council: - Scott Cain, Mayor - Dr. Bob Kelly, Mayor Pro Tem - Gayle White, SMD 2 - Dale Sturgeon, SMD 3 - John Warren, SMD 4 Administration: - Steve Polasek, City Manager - Shelly Doty, City Secretary - Fritz Quast, City Attorney II. INVOCATION by Pastor Tom Worthley, Cleburne Bible Church III. PLEDGE OF ALLEGIANCE
COMMUNITY INTEREST MATTERS, ANNOUNCEMENTS & PRESENTATIONS Proclamation – Municipal Court Week, November 13 – 17, 2017
All of the following items on the Consent Agenda are considered to be routine and self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests. For a citizen to request removal of an item, a speaker card must be filled out and submitted to the City Secretary prior to the beginning of the meeting. M1. APPROVAL OF MINUTES FOR THE OCTOBER 24, 2017 REGULAR COUNCIL MEETING AND NOVEMBER 7, 2017 SPECIAL COUNCIL MEETING. RS1. A RESOLUTION APPROVING QUARTERLY INVESTMENT REPORT FOR QUARTER ENDING SEPTEMBER 2017. Person presenting this item: Terry Leake, Director of Finance BRIEF: Chapter 2256.023 of the Texas Government Code states that a written quarterly investment report must be prepared by the investment officer and submitted to the governing body. For the quarter ended September 30, 2017, the City invested solely in four Local Government Investment Pools (LOGIC, Texas Class, TexPool, and TexSTAR), and included in the investment report are the newsletters from each of the pools that provides information on their average yield, net asset value, weighted average maturity, and portfolio composition at the end of the reporting quarter. At September 30, 2017, there was $66,253,256 invested in the four pools with total quarterly interest income of $190,360 (see attached quarterly investment report). The percentage allocation by investment pool is as of September 30, 2017 is LOGIC: 38.8%, Texas Class: 7.6%, TexPool: 11.4%, and TexSTAR: 42.2%. RS2. A RESOLUTION AUTHORIZING RENEWAL OF INTERLOCAL COOPERATION CONTRACT WITH THE TEXAS DEPARTMENT OF PUBLIC SAFETY FOR BLOOD AND ALCOHOL TESTING SUPPLIES. Person presenting this item: Rob Severance, Chief of Police BRIEF: The Interlocal Cooperation Contract provides access to purchase intoxilyzer mouthpieces, alcohol blood test kits, urine specimen kits and/or syringe transport tubes. The objective of this contract is to establish uniform procedures for all Texas cities, counties and State Department of Public Safety operations. RS3. A RESOLUTION AUTHORIZING RENEWAL OF INTERLOCAL AGREEMENT WITH JOHNSON COUNTY EMERGENCY SERVICES DISTRICT #1 FOR FIRE DISPATCH SERVICES. Person presenting this item: Clint Ishmael, Fire Chief BRIEF: Approve renewal of Interlocal Agreement with Johnson County Emergency Services District #1 to provide fire dispatch services. Compensation is in the form of exchange of services. The exchange shall be reciprocal responses to emergencies using mutual or automatic aid of Cleburne resources to areas outside the city limits of Cleburne and of Johnson County ESD #1 resources into the city limits of Cleburne as agreed upon by Cleburne and Johnson County ESD #1. OR1. AN ORDINANCE AMENDING THE 2017-2018 ANNUAL BUDGET (#1), ENTERPRISE FUND, MUNICIPAL AIRPORT (ACCT 6154-8880) PROVIDING FOR PAVEMENT IMPROVEMENTS TO HANGAR 1000 APRON IN THE AMOUNT OF $643,000 FUNDED BY $493,000 INTERFUND LOAN FROM WATER/WASTEWATER UTILITY (FUND 60) AND $150,000 TXDOT AIRPORT PROJECT GRANT AWARD. Person presenting this item: Terry Leake, Director of Finance BRIEF: On October 11, 2016, the City Council approved Resolution RS10-2016-79 authorizing the City Manager to sign the Texas Department of Transportation Airport Project Participation Agreement authorizing use of the Non Primary Entitlement funds for FY 2016 to replace the apron in front of Hangar 1000. The pavement improvements will enable larger aircraft to utilize Hangar 1000 and the parking area in front. The agreement was approved by the Texas Department of Transportation on December 15, 2016, and the agreement information is included in the resolution exhibit. The estimated cost for the project is $643,000 with a portion to be paid from the Federal Aviation Administration’s Non Primary Entitlement funds annual allocation of $150,000 for airport projects and the balance of $493,000 to be paid by the City. The project received recent approval from the Federal Aviation Administration and an amendment to the Fiscal Year 2018 Airport Fund budget is needed. The proposed budget amendment increases the Airport Fund Budget by $643,000 to provide funding for the project. The new proposed total for the Fiscal Year 2018 Airport Fund Budget is $1,800,509. OC1. APPROVE ACCOUNTS PAYABLE FOR THE MONTH OF OCTOBER 2017. Person presenting this item: Terry Leake, Director of Finance OC2. APPROVE FINAL PLAT OF BENT CREEK ADDITION, SECTION FOUR, A 6.534 ACRE TRACT OF LAND, JOSHUA SANDERS SURVEY, A-775, AS REQUESTED BY M. SHARP FAMILY, LP. Person presenting this item: Shane Pace, Director of Community Development BRIEF: The Planning and Zoning Commission considered this at its October 23, 2017meeting. The purpose for this final plat of Bent Creek, Section Four is to create 16 new single-family residential lots and two new public streets. This plat meets all platting requirements set in the City’s Ordinance. The subject property is zoned SF-4 – Single-Family Dwelling District, and the Comprehensive Land Use Plan shows this area to be Traditional Neighborhoods District. P&Z recommended approval of the plat with a vote of 6-0.
AUTHORIZE PURCHASE OF A CHEVROLET ¾ TON CREW TRUCK ($33,992) FOR THE FLEET DEPT, A CHEVROLET ¾ TON CREW TRUCK ($30,380) FOR THE PARKS DEPT AND TWO CHEVROLET TAHOE SUVS ($112,276) FOR THE POLICE DEPT FOR A TOTAL EXPENSE OF $176,648. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: The first unit is for the replacement of unit 4413, a 2007 Dodge 1500, in the Fleet Maintenance Department. This unit has reached the end of its useful life cycle and has a failing transmission. It would not be cost effective to repair this unit as the transmission costs approximately 75% of the truck’s value. Unit 4413 will be disposed of by auction. The addition of a ¾ ton long bed crew cab truck will allow Fleet Maintenance to move equipment around safely with a truck designed for the task. This unit will be used for pickup and delivery of equipment between Fleet Maintenance and other city departments as well as transporting equipment to and from vendors. This truck will also be used for small service calls such as flat tires, fuel, jumpstarts, and lockouts. The cost of this unit is $33,992. The second unit is for the replacement of unit 3907 in the Parks Department. A 2003 F-450 2-yard dump truck. This unit has reached the end of its useful life cycle and is no longer the optimal vehicle for its intended use. Unit 3907 will be disposed of by auction. The addition of a crew cab truck will allow the department to move more employees with fewer assets and, in combination with a pre-existing dump trailer, will allow the department to move more materials than with the previous dump truck. This quote includes emergency lighting, tow kit and toolbox for this unit. The cost of this unit is $30,380. There is a dump trailer to be added to the unit that is not part of the truck purchase, and the total amount budgeted for the purchase of both the truck and trailer is $40,000. The third and fourth units are scheduled replacements for unit #2033 and unit #2043 in the Police Department. The existing units will be removed from the fleet and auctioned, or replace a lower priority unit within the fleet that is less desirable to maintain. These replacement units are being ordered with all necessary police accessories and equipment with the exception of laptops and two-way radios. The cost of each unit is $55,938 with a $400 BuyBoard fee totaling $112,276. Each of these purchases are from Caldwell Country Chevrolet through the BuyBoard Purchasing Cooperative. All competitive purchasing requirements have been met.
*PUBLIC HEARING* A RESOLUTION AUTHORIZING SUBMISSION OF A COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RELIEF APPLICATION TO THE GENERAL LAND OFFICE THROUGH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: On April 26, 2015 a storm system stalled over the region, resulting in severe flash flooding in Johnson and Ellis counties that put three feet of water over Highway 67 and forced several swift water rescues throughout the event. Unprecedented rainfall continued throughout May 2015, resulting in the “Memorial Day Floods.” Much of the flooding occurred in East Cleburne, specifically the Sabine Avenue area where residents had to be evacuated by MRAP. The U.S. Department of Housing and Urban Development (HUD) awarded Texas a total of $59.6 million in Community Development Block Grant disaster recovery (CDBG-DR) funds for recovery efforts following the 2015 flooding events. Eligible entities in 112 counties may submit applications for a portion of $35.8 million in available recovery funding. Eligible projects include: restoration of public facilities/infrastructure, debris removal, demolition & clearance of damaged property, and construction to ensure the safety of the public. Funds will be awarded based on scoring and ranking of submitted project applications. City staff is requesting support of the grant application to provide for much needed storm drainage, street repair and infrastructure improvements in East Cleburne to address damage from the 2015 floods. If funded, these improvements will mitigate future flood potential. This project supports the CDBG program goals of promoting decent and safe living environments, primarily for persons of low and moderate income. Staff is recommending the submission of the maximum grant amount of $998,300. The City will need to commit to 5% or $49,915 in matching funds, which is available in the Drainage Utility Fund. A public hearing and an opportunity for citizen comment is recommended prior to governing body approval for all CDBG applications. Citizens are encouraged to submit their views regarding this proposal and other community development and housing needs.
A RESOLUTION AMENDING THE 4B ECONOMIC DEVELOPMENT CORPORATION’S BYLAWS, AS RECOMMENDED BY THE BOARD OF DIRECTORS. Person presenting this item: Shelly Doty, City Secretary BRIEF: The 4B Bylaws have not been reviewed and amended since 2009. At their regular meeting of October 19, 2017, the 4B Board reviewed and recommended several grammatical and substantive changes to the document. Any amendment to the bylaws requires City Council approval.
A RESOLUTION AFFIRMING THE CASTING OF VOTES IN THE 2018-2019 ELECTION OF THE BOARD OF DIRECTORS FOR THE CENTRAL APPRAISAL DISTRICT OF JOHNSON COUNTY, TEXAS. Person presenting this item: Shelly Doty, City Secretary BRIEF: The Central Appraisal District is holding an election to determine who will serve on its Board of Directors for the 2018-2019 term. The City of Cleburne has received an official ballot in order for Council to vote on the candidates nominated back in October. The official ballot candidates are as follows: Albert Archer, Sr, Don Beeson, Byron Black, Toby Ford, KentWilliams and Larry Woolley. The City has a total of 309 votes which can be cast for one or more candidates.
A RESOLUTION AUTHORIZING RENEWAL OF MICROSOFT ENTERPRISE AGREEMENT AND LICENSING PURCHASES THROUGH SHI GOVERNMENT SOLUTIONS FOR THREE-YEAR TERM FOR AN AMOUNT NOT TO EXCEED $255,000. Person presenting this item: David Raybuck, Information Technology Director BRIEF: The City’s information technology environment largely runs on Microsoft software, including Windows desktop and server operating systems, Office, SQL Server, and more. Aging software must be upgraded to new versions to maintain a secure and reliable environment. The City receives discounted volume licensing through a Microsoft Enterprise Agreement (EA), and through education discounts for library and museum technology. The City executed the current EA on December 1, 2014, and the three-year term expires on November 30, 2017. This EA is between the City and Microsoft, and all purchases occur through our preferred Microsoft reseller, SHI Government Solutions, on the Texas Department of Information Resources (DIR) contract. This resolution authorizes the execution of the next EA with Microsoft and the purchase of all necessary Microsoft licenses through SHI Government Solutions for a three-year term ending on November 30, 2020 for an amount not to exceed $255,000.
A RESOLUTION AUTHORIZING CONTRACT WITH CHILDRESS ENGINEERS FOR THE 2017 STREET RECONSTRUCTION PROJECT FOR AN AMOUNT NOT TO EXCEED $286,000. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: City staff presented Council a list of streets to be reconstructed in the Spring of 2017. We have been working since then on a preliminary design plan for these streets. The report included the boring of the subsurface to determine the type and thickness of the subgrade. A utility evaluation was also done on each street. The next step in the process is for the final design of the subject streets. Staff has been working with Childress Engineering on a design contract. The contract will include survey, design plan, profile, and contract documents at a cost not to exceed $286,000 (engineering cost of $171,000,
OR2. *PUBLIC HEARING* AN ORDINANCE CREATING A NEW ENTERPRISE/ REINVESTMENT ZONE (2017-02) BENEFITTING JAMES HARDIE BUILDING PRODUCTS INC FOR STATE INCENTIVES, LOCATED AT 820 SPARKS DR (BEING 99.410 ACRES, LOT 1-R-1, BLOCK 2, SECTION 3, CLEBURNE INDUSTRIAL PARK ADDITION). Person presenting this item: Grady Easdon, Economic Development Manager BRIEF: James Hardie Building Products Co. (JHBP) is applying to be designated as a “Qualified Project” for a five (5) year period under the Texas Enterprise Zone Program where incentives might be authorized. An Enterprise Zone must be in place in order to qualify under the program, and JHBP currently operates under an existing Enterprise Zone that was established in 2014 and will expire in 2019. These “Qualified Projects” are for 5-year terms, and JHBP would not have the necessary time to cover this project before the existing Enterprise Zone expires, hence the need for a new Enterprise Zone to be established. The project involves $67.3M in new capital investment over the next five (5) years for plant expansion and upgrades, in addition to supporting retention of 312 jobs with a payroll of $13.6M for those retained jobs. If approved, JHBP’s application is for a new 5-year term ending in 2023. If approved, JHBP will be eligible to receive refunds of Sales & Use Taxes on qualified expenditures for the State’s portion of the sales tax. The City’s 2% portion of the Sales & Use taxes would not be impacted and would be retained by the City. The City of Cleburne has previously established other Enterprise/Reinvestment Zones within the City for other projects. There is a companion item on this agenda for the consideration by the City of Cleburne for the sponsorship of an application under the Texas Enterprise Zone Program benefitting James Hardie Building Products Company located at 820 Sparks Drive in Cleburne, Texas. OR3. *PUBLIC HEARING* AN ORDINANCE NOMINATING JAMES HARDIE BUILDING PRODUCTS INC TO THE OFFICE OF THE GOVERNOR ECONOMIC DEVELOPMENT AND TOURISM DIVISION FOR THE ENTERPRISE ZONE PROGRAM. Person presenting this item: Grady Easdon, Economic Development Manager BRIEF: James Hardie Building Products Company came to Cleburne in 1995 and opened their local manufacturing facility in 1997. JHBP has expanded several times since coming here with the most recent being a $55 million expansion with 60 more jobs being created in 2016. The company has consistently employed from 250 to 300+ employees. JHBP is applying for state incentives available under the Texas Enterprise Zone Program. City or county sponsorship of such applications is required for companies to access this program offered by the State of Texas. JHBP is applying to be designated as a “Qualified Project” for a five (5) year period beginning this year (2018) and expiring in 2023. The project involves $67.3M in new capital investment over the next five (5) years for plant expansion and upgrades, in addition to supporting retention of 312 jobs with a payroll of $13.6M for those retained jobs. If approved, JHBP will be eligible to receive refunds of Sales & Use Taxes on qualified expenditures for the State’s portion of the sales tax. The City’s 2% portion of the Sales & Use taxes would not be impacted and would be retained by the City. The City of Cleburne has sponsored similar applications under this program within the City for other projects such as Lowe’s Home Improvement Center in 2005 and Johns Manville in 2013. There is a companion item on this agenda for the consideration of an ordinance to create a new enterprise/reinvestment zone benefitting James Hardie Building Products Company’s application for state incentives within the Texas Enterprise Zone Program. The project is located at 820 Sparks Drive, Cleburne, Texas.
*PUBLIC HEARING* SECOND READING: AN ORDINANCE PROVIDING FOR THE VOLUNTARY ANNEXATION OF FIVE ACRES OF TRACT 7, ABSTRACT 124 OF THE C. CHANEY SURVEY AND GENERALLY LOCATED AT THE SOUTHEAST CORNER OF BOONE AND BLAKNEY STREETS INTO THE CITY OF CLEBURNE, JOHNSON COUNTY, TEXAS AND EXTENDING THE BOUNDARY LIMITS OF SAID CITY, AND GRANTING TO ALL THE INHABITANTS ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID INHABITANTS BY ALL OF THE ACTS, ORDINANCES, RESOLUTIONS AND REGULATIONS OF THE CITY; ADOPTING A SERVICE PLAN; PROVIDING AN EFFECTIVE DATE. Person presenting this item: Shane Pace, Community Development Director BRIEF: A petition has been filed with the City stating that the owners of a five-acre tract of land at the southeast corner of Boone and Blakney Streets, contiguous to the City of Cleburne, requesting that the property be annexed and become part of the City pursuant to Section 43.028 of the Texas Local Government Code. Pursuant to Section 43.063 of the Texas Local Government Code, the City Council is required to hold two public hearings before it may initiate annexation proceedings for the Property.
*PUBLIC HEARING* AN ORDINANCE APPROVING VARIANCE TO REQUIREMENT FOR INSTALLATION OF CURB AND GUTTER FOR LOTS 1-3, BLOCK A, GARZA ESTATES II, LOCATED AT 1206 E 2ND ST, AS REQUESTED BY JESSICA BRIDGES, REPRESENTED BY FRED GARZA, GARZA GROUP. Person presenting this item: Shane Pace, Community Development Director BRIEF: This is a request to waive the installation of curb & gutter at 1206 E. 2nd Street. The ordinance requires curb & gutter be installed on all new construction, and the applicant has requested to waive this requirement in conjunction with the construction of two new single-family homes. Drainage on this road is currently managed by bar ditches along this stretch of E. 2nd Street.
*PUBLIC HEARING* AN ORDINANCE REZONING 201 AND 205 W HARRELL ST (BEING 1.82 ACRES ORIGINAL CLEBURNE) FROM SF4 (SINGLEFAMILY DWELLING DISTRICT) AND MF MULTIPLE-FAMILY HOUSING DISTRICT) TO C2 (GENERAL BUSINESS DISTRICT), AS REQUESTED BY JOHNSON COUNTY. Person presenting this item: Shane Pace, Community Development Director BRIEF: The Planning and Zoning Commission considered this at their October 23, 2017 meeting. This is a request to rezone the properties to accommodate a future maintenance shop for Johnson County Public Works. The subject property is currently undeveloped and the surrounding land uses are both commercial and limited residential. The Comprehensive Land Use Plan designates the subject properties as Downtown TDA and Preservation districts. Institutional/Civic land uses are appropriate within both Land Use Districts. P&Z recommended approval of the rezone with a vote of 6-0.
*PUBLIC HEARING* AN ORDINANCE REZONING 812 N WILHITE ST (BEING 0.1731 ACRES ORIGINAL CLEBURNE) FROM MF MULTIPLE-FAMILY HOUSING DISTRICT) TO SF4 (SINGLE-FAMILY DWELLING DISTRICT), AS REQUESTED BY CITY OF CLEBURNE. Person presenting this item: Shane Pace, Community Development Director BRIEF: The Planning and Zoning Commission considered this at its October 23, 2017 meeting. The property is currently vacant and the surrounding development pattern in the area is predominantly single-family homes. The request is to rezone the property from MF to SF-4 is to provide a district more consistent and compatible with the existing conditions within the neighborhood. The Comprehensive Land Use Plan shows this area to be Preservation District. P&Z recommended approval of the rezone with a vote of 6-0.
*PUBLIC HEARING* AN ORDINANCE REZONING 3401 CR 902 (BEING 1.22 ACRES HAMMONS ESTATES) FROM IH (INTERIM HOLDING DISTRICT TO SF4 (SINGLE-FAMILY DWELLING DISTRICT), AS REQUESTED BY KEVIN STEHN. Person presenting this item: Shane Pace, Community Development Director BRIEF: The Planning and Zoning Commission considered this at its October 23, 2017 meeting. This is a request to accommodate the construction of an accessory building. The property is currently developed with one single-family home and additional accessory buildings. The surrounding development pattern in the area is predominantly single-family homes. The Comprehensive Land Use Plan designates the subject property Transportation and Industry. Single family residential land uses are not appropriate within this Land Use District. P&Z recommended approval of the rezone with a vote of 6-0.
*PUBLIC HEARING* AN ORDINANCE ABANDONING THE OLD CLEBURNE BRAZOS POINT ROAD FROM THE WEST RIGHT-OF-WAY LINE OF MCANEAR ST TO THE EAST PROPERTY LINE OF LOT 1, BLOCK 1, PANDA EXPRESS ADDITION, AS REQUESTED BY HILDA M. VEATCH, REPRESENTED BY BOB KING. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: The applicant’s representative has requested that Old Cleburne Brazos Point Road between McAnear Street and Panda Express Addition be closed to market commercial property. Notice was given as required by state law and the adjoining property owners were notified along with the utility companies and applicable city departments. A portion of the street must be retained as a 25’ wide utility easement since the City of Cleburne, AT&T, Oncor, and Atmos Energy have facilities within the limits of the request. Upon closure, the street will revert to the owners of the adjacent property on each side as of the date of adoption of the ordinance and the ordinance shall be recorded in the official public records of Johnson County, Texas. ADJOURNMENT