I. ROLL CALL AND CALL TO ORDER BY MAYOR @ II. INVOCATION by Elizabeth Aranguren, Salvation Army III. PLEDGE OF ALLEGIANCE
COMMUNITY INTEREST MATTERS, ANNOUNCEMENTS & PRESENTATIONS Proclamation – America Recycles Day – Julie Winchell, Keep Cleburne Beautiful Proclamation – Veterans Day – Marty Peters, American Legion Presentation – Update on US 67 Construction and curb/gutter projects - Paul Spraggins, TxDOT Presentation – Economic Development Projects Status Report – Grady Easdon Presentation - UNIDOS program – Sgt. Kasey Cowell
All of the following items on the Consent Agenda are considered to be routine and self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests. For a citizen to request removal of an item, a speaker card must be filled out and submitted to the City Secretary prior to the beginning of the meeting. M1. APPROVAL OF MINUTES FOR THE OCTOBER 10, 2017 COUNCIL MEETING. RS1. A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN INTERLOCAL AGREEMENT WITH CLEBURNE INDEPENDENT SCHOOL DISTRICT FOR THE USE OF SPLASH STATION. Person presenting this item: Burton Barr, Director of Community Services BRIEF: This interlocal agreement with the Cleburne ISD is for non-exclusive use of Splash Station. The initial term of this agreement is for one (1) year, and will automatically renew for two (2) successive one (1) year terms. Within the agreement, CISD agrees to pay an annual usage fee and agrees to pay up to fifty-five thousand dollars ($55,000), which represents a maximum of fifty percent (50%) for the total cost of replacing the dome liner and LED lighting for the dome, whichever is less. This item was considered by the 4B Economic Development Board of Directors at their October 19, 2017 meeting. The Board recommends approval. RS2. A RESOLUTION ADOPTING THE UPDATE OF THE CITY/COUNTY TRANSPORTATION TITLE VI POLICY AND AUTHORIZING THE CITY MANAGER TO SIGN THE TITLE VI POLICY DOCUMENT. Person presenting this item: Terry Leake, Director of Finance BRIEF: As City/County Transportation is a recipient of federal grant funds, it is required that a Title VI Policy be adopted by the City Council and submitted to the Federal Government. The most recent policy was updated in 2014 and approved by City Council in January 2015. Federal regulations require that the policy to be updated every three years. Attached is the proposed update of the Title VI policy. All updates needed to be in federal compliance are noted in red. This updated policy has also been reviewed by TxDOT for compliance. Items of note within the updated policy and its exhibits are: 1. The following statement to the public “CityCounty Transportation is committed to ensuring that no person is excluded from participating in, or denied the benefits of, or be subject to discrimination in the receipt of its services or programs on the basis of race, color, national origin, or any other characteristics protected by law, including Title VI of the Civil Rights Act of 1964, as amended. Further, under the Americans with Disabilities Act (ADA) of 1990, no entity shall discriminate against an individual with a physical or mental disability in connection with the provision of transportation service.” 2. Process and form for Title VI complaints 3. Limited English Proficiency Plan OC1. APPROVE ACCOUNTS PAYABLE FOR THE MONTH OF SEPTEMBER 2017. Person presenting this item: Terry Leake, Director of Finance
A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL DOCUMENTS NECESSARY AND AWARD A BID TO CIRCLE H CONTRACTORS FOR THE HIGHWAY 174 SOUTH SANITARY SEWER SERVICE PROJECT IN AN AMOUNT NOT TO EXCEED $545,194.77. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: The City received four bid proposals on October 10, 2017 for the Highway 174 South Sanitary Sewer Service Project. Staff recommends award of the contract to the lowest responsive bidder, Circle H Contractors of Midlothian, Texas for a scope to include the total base bid of $495,631.61. The contract will include a 10% contingency ($49,563.16) for a total project amount of $545,194.77. Funding for the Base Bid, including contingency, will be from the Series 2015 Water and Sewer Revenue Bonds, as this was one of the projects to be funded from the bond sale.
AN ORDINANCE AMENDING TITLE XV: LAND USAGE, CHAPTER 154: SUBDIVISIONS, WITH THE ADDITION OF SECTION 154.068: IMPACT FEES, ADOPTING THE LAND USE ASSUMPTIONS AND CAPITAL IMPROVEMENTS PLAN FOR THE ROADWAY IMPACT FEE STUDY UNDER WHICH AN IMPACT FEE MAY BE IMPOSED FOR WATER, WASTEWATER, AND ROADWAY FACILITIES WITHIN THE CITY. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: Consider and act upon an ordinance requesting the City adopt the land use assumptions and capital improvements plan study for which an impact fee may be imposed for Water, Wastewater, and Roadway facilities within the city limits. This ordinance is part of the water, wastewater and roadway impact fee creation process. In accordance with Chapter 395 of the Texas Local Government Code, the City Council must adopt the land use assumptions and capital improvements plan. As per the Texas Code, the impact fee can only be assessed based on land use and capital improvements over the next 10 years. This public hearing will allow for any additional public input. The Capital Improvements Advisory Committee (CIAC) convened on September 11, 2017. The purpose of the meeting was to receive a briefing regarding potential impact fees for water, wastewater, and roadway facilities in Cleburne. Compliant with Chapter 395, Texas Local Government Code, the CIAC assisted in the review and recommendation of land use assumptions and capital improvements plans for the consideration of potential water, wastewater, and roadway impact fees by the City Council in Cleburne. ADJOURNMENT
I. ROLL CALL AND CALL TO ORDER BY MAYOR @ II. INVOCATION by Elizabeth Aranguren, Salvation Army III. PLEDGE OF ALLEGIANCE
COMMUNITY INTEREST MATTERS, ANNOUNCEMENTS & PRESENTATIONS Proclamation – America Recycles Day – Julie Winchell, Keep Cleburne Beautiful Proclamation – Veterans Day – Marty Peters, American Legion Presentation – Update on US 67 Construction and curb/gutter projects - Paul Spraggins, TxDOT Presentation – Economic Development Projects Status Report – Grady Easdon Presentation - UNIDOS program – Sgt. Kasey Cowell
All of the following items on the Consent Agenda are considered to be routine and self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests. For a citizen to request removal of an item, a speaker card must be filled out and submitted to the City Secretary prior to the beginning of the meeting. M1. APPROVAL OF MINUTES FOR THE OCTOBER 10, 2017 COUNCIL MEETING. RS1. A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN INTERLOCAL AGREEMENT WITH CLEBURNE INDEPENDENT SCHOOL DISTRICT FOR THE USE OF SPLASH STATION. Person presenting this item: Burton Barr, Director of Community Services BRIEF: This interlocal agreement with the Cleburne ISD is for non-exclusive use of Splash Station. The initial term of this agreement is for one (1) year, and will automatically renew for two (2) successive one (1) year terms. Within the agreement, CISD agrees to pay an annual usage fee and agrees to pay up to fifty-five thousand dollars ($55,000), which represents a maximum of fifty percent (50%) for the total cost of replacing the dome liner and LED lighting for the dome, whichever is less. This item was considered by the 4B Economic Development Board of Directors at their October 19, 2017 meeting. The Board recommends approval. RS2. A RESOLUTION ADOPTING THE UPDATE OF THE CITY/COUNTY TRANSPORTATION TITLE VI POLICY AND AUTHORIZING THE CITY MANAGER TO SIGN THE TITLE VI POLICY DOCUMENT. Person presenting this item: Terry Leake, Director of Finance BRIEF: As City/County Transportation is a recipient of federal grant funds, it is required that a Title VI Policy be adopted by the City Council and submitted to the Federal Government. The most recent policy was updated in 2014 and approved by City Council in January 2015. Federal regulations require that the policy to be updated every three years. Attached is the proposed update of the Title VI policy. All updates needed to be in federal compliance are noted in red. This updated policy has also been reviewed by TxDOT for compliance. Items of note within the updated policy and its exhibits are: 1. The following statement to the public “CityCounty Transportation is committed to ensuring that no person is excluded from participating in, or denied the benefits of, or be subject to discrimination in the receipt of its services or programs on the basis of race, color, national origin, or any other characteristics protected by law, including Title VI of the Civil Rights Act of 1964, as amended. Further, under the Americans with Disabilities Act (ADA) of 1990, no entity shall discriminate against an individual with a physical or mental disability in connection with the provision of transportation service.” 2. Process and form for Title VI complaints 3. Limited English Proficiency Plan OC1. APPROVE ACCOUNTS PAYABLE FOR THE MONTH OF SEPTEMBER 2017. Person presenting this item: Terry Leake, Director of Finance
A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL DOCUMENTS NECESSARY AND AWARD A BID TO CIRCLE H CONTRACTORS FOR THE HIGHWAY 174 SOUTH SANITARY SEWER SERVICE PROJECT IN AN AMOUNT NOT TO EXCEED $545,194.77. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: The City received four bid proposals on October 10, 2017 for the Highway 174 South Sanitary Sewer Service Project. Staff recommends award of the contract to the lowest responsive bidder, Circle H Contractors of Midlothian, Texas for a scope to include the total base bid of $495,631.61. The contract will include a 10% contingency ($49,563.16) for a total project amount of $545,194.77. Funding for the Base Bid, including contingency, will be from the Series 2015 Water and Sewer Revenue Bonds, as this was one of the projects to be funded from the bond sale.
AN ORDINANCE AMENDING TITLE XV: LAND USAGE, CHAPTER 154: SUBDIVISIONS, WITH THE ADDITION OF SECTION 154.068: IMPACT FEES, ADOPTING THE LAND USE ASSUMPTIONS AND CAPITAL IMPROVEMENTS PLAN FOR THE ROADWAY IMPACT FEE STUDY UNDER WHICH AN IMPACT FEE MAY BE IMPOSED FOR WATER, WASTEWATER, AND ROADWAY FACILITIES WITHIN THE CITY. Person presenting this item: Keith Fisher, Director of Public Works BRIEF: Consider and act upon an ordinance requesting the City adopt the land use assumptions and capital improvements plan study for which an impact fee may be imposed for Water, Wastewater, and Roadway facilities within the city limits. This ordinance is part of the water, wastewater and roadway impact fee creation process. In accordance with Chapter 395 of the Texas Local Government Code, the City Council must adopt the land use assumptions and capital improvements plan. As per the Texas Code, the impact fee can only be assessed based on land use and capital improvements over the next 10 years. This public hearing will allow for any additional public input. The Capital Improvements Advisory Committee (CIAC) convened on September 11, 2017. The purpose of the meeting was to receive a briefing regarding potential impact fees for water, wastewater, and roadway facilities in Cleburne. Compliant with Chapter 395, Texas Local Government Code, the CIAC assisted in the review and recommendation of land use assumptions and capital improvements plans for the consideration of potential water, wastewater, and roadway impact fees by the City Council in Cleburne. ADJOURNMENT