I. ROLL CALL AND CALL TO ORDER BY MAYOR City Council: Scott Cain, Mayor Dr. Bob Kelly, SMD 1 Gayle White, SMD 2 Dale Sturgeon, Mayor ProTem John Warren, SMD 4 Administration: Steve Polasek, City Manager Fritz Quast, City Attorney II. INVOCATION by Dr Ronald Schultz, Bethel Temple Assembly of God III. PLEDGE OF ALLEGIANCE
All of the following items on the Consent Agenda are considered to be routine and self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests. For a citizen to request removal of an item, a speaker card must be filled out and submitted to the City Secretary prior to the beginning of the meeting. M1. APPROVAL OF MINUTES FOR THE JULY 24, 2018 COUNCIL MEETING. RS1. A RESOLUTION APPROVING THE CITY OF CLEBURNE’S INVESTMENT REPORT FOR QUARTER ENDING JUNE 30, 2018. Person presenting this item: Terry Leake, Director of Finance BRIEF: Chapter 2256.023 of the Texas Government Code states that a written quarterly investment report must be prepared by the investment officer and submitted to the governing body. For the quarter ended June 30, 2018, the City invested solely in four Local Government Investment Pools (LOGIC, Texas Class, TexPool, and TexSTAR), and included in the investment report are the newsletters from each of the pools that provide information on their average yield, net asset value, weighted average maturity, and portfolio composition at the end of the reporting quarter. At June 30, 2018, there was $71,858,587 invested in the four pools with total quarterly interest income of $337,614. The percentage allocation by investment pool at June 30, 2018 is LOGIC: 32.7%, Texas Class: 26.7%, TexPool: 10.3%, and TexSTAR: 30.3%. OR1. AN ORDINANCE AMENDING THE ANNUAL BUDGET FOR FISCAL YEAR OCTOBER 1, 2017 TO SEPTEMBER 30, 2018 (#12) BY APPROVING CITY MANAGER’S LINE ITEM BUDGET TRANSFERS FOR AUGUST 2018. Person presenting this item: Terry Leake, Director of Finance BRIEF: Section 8.2 of the City of Cleburne Charter (Transfer of Appropriations) states “The City Manager may at any time with the approval of the City Council transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department, or agency. At the request of the City Manager, the Council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office, department, or agency to another.” At the June 13, 2017 City Council meeting, Council approved a resolution providing for the following process to improve budgetary control and operational effectiveness within a department and meet the above charter requirements: City Council authorizes the City Manager to make transfers within budget line items that are within a department, as deemed appropriate by the City Manager. The City Manager will provide to the City Council a monthly statement of these intradepartmental line item budget transfers as a Consent agenda item. The intradepartmental transfers with the supporting Departmental Line Item Budget Transfer Request forms for the month of August 2018 are included in the backup. These transfers are deemed appropriate to be made by the City Manager for City Council approval. The transfers are as follows: Municipal Court 0137 - transfer funds to cover the increase in dues (8643 - $60), cost of printing additional citation jackets (8662 - $350) and postage for additional pre-warrant issuance notification letters due to requirements of the Sandra Bland Act (8660 - $1,300). Code Compliance/Health 0148 – transfer funds for purchase of two laptop computers with vehicle computer mounts (8364 - $3,893), and vehicle equipment (8557 - $5,000) for two code compliance staff members. Library 0163 - transfer funds for additional copy paper (8301 - $700), additional periodicals (8350 - $500), additional programming supplies for library programs (8399 - $500), postage due to increase in usage of interlibrary loan program (8660 - $400) and travel for additional training due to receipt of a library grant (8690 - $250). OC2. APPROVE FINAL PLAT OF LOT 1, BLOCK 1, BROOK MADISON ADDITION (BEING 4.28 ACRES, LOCATED ON CR 1224 IN THE JACKSON COUNTY SCHOOL LAND SURVEY, ABSTRACT 435 AND IN THE CITY’S ETJ); AS REQUESTED BY ANTHONY CASTILLO AND FRED HARGROVE. Person presenting this item: Shane Pace, Director of Community Development BRIEF: This is a request to plat one residential lot in the City’s extraterritorial jurisdiction. This plat meets all platting requirements set in the City’s Ordinance. The Comprehensive Land Use Plan shows this area to be in the Farmland Community District. The Planning and Zoning Commission considered this request at their July 23, 2018 meeting and recommended approval of the plat by a vote of 5-0. OC3. APPROVE FINAL PLAT OF LOTS 1-2, BLOCK 1, FOX TROT ADDITION (BEING 2.63 ACRES, LOCATED ON DOVE CREEK RD IN THE JESSE CASON SURVEY, ABSTRACT 154 AND IN THE CITY’S ETJ); AS REQUESTED BY ANTHONY PANBAMRUNG. Person presenting this item: Shane Pace, Director of Community Development BRIEF: This is a request to plat two residential lots in the City’s extraterritorial jurisdiction. This plat meets all platting requirements set in the City’s Ordinance. The Comprehensive Land Use Plan shows this area to be in the Sustainable Communities District. The Planning and Zoning Commission considered this request at their July 23, 2018 meeting and recommended approval of the plat by a vote of 5-0. OC4. APPROVAL AND ADOPTION OF THE 2018 CERTIFIED TAX ROLL SUBMITTED BY THE CENTRAL APPRAISAL DISTRICT OF JOHNSON COUNTY. Person presenting this item: Terry Leake, Director of Finance BRIEF: On July 25, 2018, Jim Hudspeth, Chief Appraiser of Johnson County Appraisal District, certified the 2018 tax roll to be levied October 1, 2018 (Fiscal Year 2019), in the amount of $1,811,338,111. This total includes taxable value of $100,348,696 that is the value of properties currently under appeal to the Appraisal Review Board of which $30,104,609 is estimated as potential value loss and needs to be netted from the certified total. The two amounts net to a total of $1,781,233,502 of projected assessed valuation, and are the totals that are used to calculate the effective tax rate. From the certified valuation taxes frozen by the over 65 tax freeze total $1,546,112, as compared to the current year’s total of $1,480,627. Included in this total are new construction values of $37,494,026, which are net of exemptions and new tax abatements. This represents a total increase of 5.27% ($89,173,683) over the current year’s certified valuation of $1,692,059,819, and the taxable value of existing property on the tax roll increased by 3.05% to $1,743,739,476. The value for properties located outside of the three Tax Increment Financing (TIF) Districts is $1,737,758,554. The incremental value for the properties within the three TIF Districts are as follows: TIF #1 - $18,814,116, TIF #2 - $12,269,172, and TIF #3 - $12,391,660. Per the attached 2018 Effective Tax Rate and Rollback Calculation Worksheet, the calculated effective tax rate is $0.781899 and the calculated rollback rate is $0.833150. The Interest and Sinking component of the tax rate is set at $0.151364 for the repayment of debt service.
OC1. APPROVING REQUEST FOR DUAL CERTIFICATION FOR RETAIL WATER UTILITY SERVICE ON 27 ACRES; AS REQUESTED BY CHUCK BELL WATER SYSTEMS AND UNDINE; REPRESENTED BY CHUCK BELL. Person presenting this item: Jeremy Hutt, Director of Public Works BRIEF: On May 24, 2018, Chuck Bell Water System (CBWS) and Undine submitted an application to the Public Utility Commission of Texas for the sale of certain facility and certification rights from the CBWS to Undine. During the review of the application it was determined that an area of overlap with the City of Cleburne’s Certificate of Convenience and Necessity (CCN) No. 10917 existed. A Certificate of Convenience and Necessity (CCN) grants a CCN holder the exclusive right to provide retail water and/or sewer utility service to an identified geographic area. The City of Cleburne has received a formal request from Chuck Bell (representing Chuck Bell Water Systems) requesting dual certification for a total of 27 Acres. If approved, the dual certification will allow Undine to exercise its authority to provide retail, public water utility service. The City Attorney has reviewed the request.
A RESOLUTION APPROVING HEALTH PLANS SUBMITTED BY AETNA HEALTHCARE FOR HEALTH COVERAGE AND METLIFE FOR DENTAL COVERAGE. Person presenting this item: Debra Powledge, Director of Human Resources BRIEF: Staff and IPS Advisors, the City’s insurance advisor, have worked together evaluating renewal rates submitted for the City’s employee benefits. Staff recommends the passage of this resolution whereby the City would continue funding 100% of the employee health benefit under the high deductible health and vision plans. The City will continue to fund a variable portion of the dependent subsidy for the health and vision plans. Staff is recommending the elimination of the 2-year waiting period for dependent subsidy. City would continue to fund 100% of the employee only Dental, Life/AD&D/Long Term Disability, Employee Assistance plans and Compass Concierge Services. The difference in the increased premiums for the buy up plans would be 100% employee funded as well as any additional ancillary benefits the employee chooses. In FY 17, our loss ratio was 64%, and we are currently trending at 57.5%. This has created an opportunity for the City to be able to discontinue the 2-year waiting period for dependent subsidy while keeping the employee contributions the same. This was impart to our employees and City staff working diligently on their overall wellness, improved education and better consumerism of their health dollars.
A RESOLUTION AUTHORIZING PURCHASE OF PROPERTY LOCATED AT 2744 W F M 4 FROM JOHNSON COUNTY FOR A PUBLIC WORKS UTILITY OPERATIONS DIVISION FACILITY. Person presenting this item: Jeremy Hutt, Director of Public Works BRIEF: Johnson County is currently in the process of vacating and selling their Precinct 1 maintenance operations facility located at 2744 West FM 4 (just north of US 67). The site consists of approximately 3.0 acres of land. It contains approximately 5,000 square feet of covered parking, a 7,000 square foot metal building with office/staff area, storage space, work areas and three large heated bays, a 2,700 square foot metal building with two bays and storage space, and several material storage bins. Public Works Operation Staff is currently housed at 2480 Service Drive. The existing site hosts the Streets, Drainage, Fleet, Water Distribution, and Sewer Collections divisions of Public Works. City/County Transportation operations is also based at the service center site. The existing site is currently limited in office space, workspace, storage, and large equipment storage. In the past, the Public Works utility operations divisions utilized structures located near the wastewater treatment plant for storage of equipment and materials. The City budgeted funds in FY 2016 for a single maintenance building. The facility would house valves, pipes and apparatus, meter testing and bench space. It would also allow for two maintenance bays, indoor storage and a small water meter testing shop. Some vehicles which need to remain ice free during cold weather, such as vac trucks and trucks with spreaders for de-icing are currently being left outside. Additionally, other equipment is also being stored outside and subject to the elements. A preliminary design and cost estimate for a new building that would minimally address the needs for additional office and storage space was completed and the cost estimate for the structure only (no site improvements, utility connections, parking, or driveways) was $393,000, which would likely climb to over $500,000 once ancillary items were added to the cost. If the proposed Johnson County Precinct 1 maintenance site was made available for PW operations, the new site along with the existing facilities located 2480 Service Drive would provide a much greater value to the city. The acquisition of the Johnson County Precinct 1 site would not only address our current needs for additional office, storage, workspace, and large vehicle/equipment storage needs, but also allow space for growth in the immediate future. The addition of the facility would be able to accommodate possible expansions in service that may be considered by the City in the near future. The addition of this site would eliminate the need to construct a new maintenance building for the foreseeable future and accommodate growth of the divisions as service levels increase over the years. This would benefit several divisions of the Public Works Department including primarily, Water Distributions, Wastewater Collections, and indirectly our Streets and Drainage divisions. The site also provides acreage in a projected growth area of our city. Approval of the proposed resolution would authorize the City Manager to negotiate the sale price and execute the purchase of the property located at 2744 West FM 4. Funding is currently available and would be re-designated from the previously approved maintenance building construction project.
A RESOLUTION AUTHORIZING INTERLOCAL AGREEMENT WITH CLEBURNE ISD TO PROVIDE FOUR SCHOOL RESOURCE OFFICERS CONTINGENT UPON FY 2019 FUNDING FOR PERSONNEL AND EQUIPMENT NECESSARY FOR THE SRO PROGRAM. Person presenting this item: Rob Severance, Chief of Police BRIEF: This new agreement will add an additional school resource officer position assigned to Cleburne High School. CISD will pay the City $245,000 for the 2018-2019 school year for four (4) School Resource Officers assigned to protect the safety and welfare of its students, employees, and other persons authorized to be on CISD property or at CISD sponsored events or activities and its real and personal property. CISD designates the SRO a “school official” for information sharing purposes. Security services for CISD athletic, extra-curricular or special events is separate and apart from the services provided under this agreement. Renewals may be amended administratively on an annual basis by the City Manager and Chief of Police and the CISD’s Superintendent to reflect any changes in payment to the City and the school year in which such payment applies. This agreement is contingent upon approval in the FY 2019 budget to add a police officer position that will provide additional staffing to assign an additional School Resource Officer. The annual payment of $245,000 will be made by CISD to the City on a quarterly basis.
AN ORDINANCE AMENDING TITLE V: PUBLIC WORKS, CHAPTER 50: GARBAGE & TRASH BY AMENDING THE OUT-OF-CYCLE BULK TRASH PICKUP PROCEDURES. Person presenting this item: Jeremy Hutt, Director of Public Works BRIEF: The City of Cleburne provides trash removal services for the residents of the City. Along with standard trash pickup, the City offers the additional service, at no additional charge, of monthly bulk trash removal. This service is offered to costumers once a month during an assigned period. The City also currently offers an “out-of-cycle” pick up bulk trash. Residents can notify the City that they would like an out-of-cycle pickup and pay a $30 fee and have the bulk trash removed at a scheduled time if the assigned monthly time is not sufficient. If bulk trash is placed within the right-of-way during time periods other than the week that bulk trash removal is scheduled, a code violation occurs and the property owner is subject to fines. Along with the code violation and possible fines, this scenario presents a health and safety concern as bulk trash and debris is present in the public rights-of-way for prolonged periods of time. The proposed ordinance amendment will allow the City to proactively initiate the out-ofcycle bulk trash pick up and place the $30 charge [§50.06(6)] on the respective utility bill. This will streamline the out-of-cycle bulk trash removal reducing the duration of time that the bulk trash and debris is in the public rights-of-way. The fee for the out-of-cycle pick up is the same regardless if the costumer schedules the removal prior to placing at the curb or not. The City Attorney has reviewed this ordinance amendment.
*PUBLIC HEARING* APPROVE REPLAT OF LOT 7R, BLOCK 1, LAKESHORE ESTATES (BEING 0.735 ACRE TRACT, LOCATED AT 2413 LAKESHORE DR); AS REQUESTED BY VICTOR AND ELENETTE ABELLO. REPRESENTED BY TRANS TEXAS SURVEYING. Person presenting this item: Shane Pace, Director of Community Development BRIEF: This is a request to create one residential lot. This plat meets all platting requirements set in the City’s Ordinance. The subject property is zoned SF-4 (Single-Family Dwelling District) and the Comprehensive Land Use Plan shows this area to be in the Sustainable Community District. The applicant is requesting a plat waiver for the installation of curb and gutter. The Planning and Zoning Commission considered this request at their July 23, 2018 meeting and recommended approval of the plat by a vote of 5-0, with a waiver for the installation of curb and gutter.
*PUBLIC HEARING* APPROVE REPLAT OF LOTS 6R-1 THRU 6R-6, BLOCK 4, MABRY ADAMS ADDITION (BEING 1.982 ACRES, LOCATED AT 108 McANEAR ST); AS REQUESTED BY GARY & TRACY ESTES, REPRESENTED BY TRANS TEXAS SURVEYING. Person presenting this item: Shane Pace, Director of Community Development BRIEF: This is a request to create six residential lots. This plat meets all platting requirements set in the City’s Ordinance. The subject property is zoned SF-4 (Single-Family Dwelling District) and the Comprehensive Land Use Plan shows this area to be in the City Center North District. The Planning and Zoning Commission considered this request at their July 23, 2018 meeting and recommended approval of the plat by a vote of 4-0, with Commissioner Phillips abstaining.
APPROVE FINAL PLAT OF LOT 1, BLOCK 1, VAUGHN ADDITION (BEING 3.008 ACRES, LOCATED ON E VAUGH RD IN THE JAMES MACKEY SURVEY, ABSTRACT 594); AS REQUESTED BY JOHN AND KIM THETFORD. Person presenting this item: Shane Pace, Director of Community Development BRIEF: This is a request to create one residential lot. This plat meets all platting requirements set in the City’s Ordinance. The subject property is zoned SF-4 (Single-Family Dwelling District) and the Comprehensive Land Use Plan shows this area to be in the Sustainable Community District. The applicant is requesting a plat waiver for the installation of curb and gutter. The Planning and Zoning Commission considered this request at their July 23, 2018 meeting and recommended approval of the plat by a vote of 5-0, with a waiver for the installation of curb and gutter.
CONFIRM CITY MANAGER’S APPOINTMENT OF SCOTT LAIL AS FIRE CHIEF, EFFECTIVE AUGUST 15, 2018. Person presenting this item: Steve Polasek, City Manager BRIEF: Acting Fire Chief Scott Lail has been with the Cleburne Fire Department for over twenty-three years. He has held virtually every rank within the department from firefighter to engineer, lieutenant, battalion chief and assistant chief. He has demonstrated a high level of dedication and professionalism throughout his career. Chief Lail was appointed Acting Fire Chief on February 13, 2018. During his tenure, Chief Lail has been provided the opportunity to oversee the daily operations of the fire department, including but not limited to budget preparation for FY 2019. Over the last approximately six months, Chief Lail has demonstrated the ability and desire to lead the Cleburne Fire Department not only on a day-to-day basis, but also into the future as we strive to provide the highest level of professional service to our citizens and businesses. Chief Lail has earned the respect and admiration of the city’s administrative staff during his term and has proven to be an important addition to our team concept. In several meetings I conducted with the three fire department shifts, all spoke highly of Chief Lail’s character, knowledge and leadership skills, lending their support to him as the City’s next fire chief. Further, I have had discussions with various community leaders seeking their input and information on their involvement with Chief Lail and all spoke very favorably of him. Given the information above, along with my direct interactions with Chief Lail, I remain extremely confident in his ability to lead our fire department to even greater heights. Furthermore, I am both excited and proud to present him to the City Council for your consideration and confirmation as my appointment to the position of Fire Chief. Per the Texas Local Government Code regarding Civil Service, Sec. 143.013, APPOINTMENT AND REMOVAL OF DEPARTMENT HEAD, unless elected, each department head is appointed by the municipality's chief executive and confirmed by the municipality's governing body. *RECESS FOR BUDGET WORKSHOP
A RESOLUTION STATING THE INTENT TO SET PROPERTY TAX RATE AT $0.804018/$100 FOR FY 2019 AND SETTING TWO PUBLIC HEARINGS TO BE HELD PRIOR TO THE TAX RATE ADOPTION AT THE SEPTEMBER 11, 2018 REGULAR COUNCIL MEETING. Person presenting this item: Terry Leake, Director of Finance BRIEF: Chapter 26, Texas Property Tax Code, requires taxing units to comply with "Truth-in- Taxation" laws in setting ad valorem tax rates, and that an effective tax rate calculation is performed. The calculated Fiscal Year 2019 (FY 2019) / Tax Year 2018 effective tax rate is $0.781899 utilizing the July 25, 2018 certified tax roll as the basis for calculation. The proposed rate for FY 2019 is $0.804018 per $100 valuation, which is the rate presented to City Council at the FY 2019 budget workshop on August 14, 2018. The proposed rate of $0.804018 is unchanged from FY 2018, and would be the sixth straight fiscal year at this rate. Additionally, the proposed tax rate is less than the rollback rate of $0.833150. As the proposed rate of $0.804018 is higher than the effective tax rate of $.781899, a city must take several actions for compliance with Chapter 26 of the Texas Property Tax Code. The City Council, must take a record vote to set the time, date and place of two public hearings for public comment on the proposed FY 2019 tax rate. These two public hearings must be held prior to the adoption of the tax rate during the regularly scheduled Council meeting on Tuesday, September 11, 2018 at 5:00 p.m. Staff recommends that the hearings be held in the City Hall Council Chambers, 10 N Robinson St on Tuesday, August 28, 2018 at 5:00 pm (first required public hearing), and on Tuesday, September 4, 2018 at 5:00 pm (second required public hearing). The information about these two public hearings held prior to tax rate adoption is required to appear in the “Notice of 2018 Tax Year Proposed Property Tax Rate for the City of Cleburne”. This notice is required by Section 140.010 of the Local Government Code, and will be published in the Cleburne Times-Review on Tuesday, August 21, 2018. Additionally, the allocation for the FY 2019 tax rate for the interest and sinking rate (Debt Service Fund rate) is $0.151364 and the operations and maintenance (General Fund rate) is $0.652654. The ordinance adopting the FY 2019 tax rate will reflect these rates.
SCHEDULE PUBLIC HEARING FOR THE FY 2019 BUDGET TO BE HELD AT 5:00PM DURING THE REGULAR COUNCIL MEETING ON SEPTEMBER 11, 2018. Person presenting this item: Terry Leake, Director of Finance BRIEF: Section 6.4 (Public Hearing on Budget) of the City of Cleburne Charter states, “At the time and place so advertised, or at any time and place to which such public hearing shall from time to time be adjourned, the Council shall hold a public hearing on the budget as submitted, at which all interested persons shall be given an opportunity to be heard for or against the estimates of any budget item thereof.” For compliance with this Charter requirement, the City Council is stating its intent to schedule and hold the public hearing to adopt the budget on September 11, 2018, at 5:00 pm, which is a regularly scheduled meeting of the City Council in the City Hall Council Chambers. ADJOURNMENT
I. ROLL CALL AND CALL TO ORDER BY MAYOR City Council: Scott Cain, Mayor Dr. Bob Kelly, SMD 1 Gayle White, SMD 2 Dale Sturgeon, Mayor ProTem John Warren, SMD 4 Administration: Steve Polasek, City Manager Fritz Quast, City Attorney II. INVOCATION by Dr Ronald Schultz, Bethel Temple Assembly of God III. PLEDGE OF ALLEGIANCE
All of the following items on the Consent Agenda are considered to be routine and self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests. For a citizen to request removal of an item, a speaker card must be filled out and submitted to the City Secretary prior to the beginning of the meeting. M1. APPROVAL OF MINUTES FOR THE JULY 24, 2018 COUNCIL MEETING. RS1. A RESOLUTION APPROVING THE CITY OF CLEBURNE’S INVESTMENT REPORT FOR QUARTER ENDING JUNE 30, 2018. Person presenting this item: Terry Leake, Director of Finance BRIEF: Chapter 2256.023 of the Texas Government Code states that a written quarterly investment report must be prepared by the investment officer and submitted to the governing body. For the quarter ended June 30, 2018, the City invested solely in four Local Government Investment Pools (LOGIC, Texas Class, TexPool, and TexSTAR), and included in the investment report are the newsletters from each of the pools that provide information on their average yield, net asset value, weighted average maturity, and portfolio composition at the end of the reporting quarter. At June 30, 2018, there was $71,858,587 invested in the four pools with total quarterly interest income of $337,614. The percentage allocation by investment pool at June 30, 2018 is LOGIC: 32.7%, Texas Class: 26.7%, TexPool: 10.3%, and TexSTAR: 30.3%. OR1. AN ORDINANCE AMENDING THE ANNUAL BUDGET FOR FISCAL YEAR OCTOBER 1, 2017 TO SEPTEMBER 30, 2018 (#12) BY APPROVING CITY MANAGER’S LINE ITEM BUDGET TRANSFERS FOR AUGUST 2018. Person presenting this item: Terry Leake, Director of Finance BRIEF: Section 8.2 of the City of Cleburne Charter (Transfer of Appropriations) states “The City Manager may at any time with the approval of the City Council transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department, or agency. At the request of the City Manager, the Council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office, department, or agency to another.” At the June 13, 2017 City Council meeting, Council approved a resolution providing for the following process to improve budgetary control and operational effectiveness within a department and meet the above charter requirements: City Council authorizes the City Manager to make transfers within budget line items that are within a department, as deemed appropriate by the City Manager. The City Manager will provide to the City Council a monthly statement of these intradepartmental line item budget transfers as a Consent agenda item. The intradepartmental transfers with the supporting Departmental Line Item Budget Transfer Request forms for the month of August 2018 are included in the backup. These transfers are deemed appropriate to be made by the City Manager for City Council approval. The transfers are as follows: Municipal Court 0137 - transfer funds to cover the increase in dues (8643 - $60), cost of printing additional citation jackets (8662 - $350) and postage for additional pre-warrant issuance notification letters due to requirements of the Sandra Bland Act (8660 - $1,300). Code Compliance/Health 0148 – transfer funds for purchase of two laptop computers with vehicle computer mounts (8364 - $3,893), and vehicle equipment (8557 - $5,000) for two code compliance staff members. Library 0163 - transfer funds for additional copy paper (8301 - $700), additional periodicals (8350 - $500), additional programming supplies for library programs (8399 - $500), postage due to increase in usage of interlibrary loan program (8660 - $400) and travel for additional training due to receipt of a library grant (8690 - $250). OC2. APPROVE FINAL PLAT OF LOT 1, BLOCK 1, BROOK MADISON ADDITION (BEING 4.28 ACRES, LOCATED ON CR 1224 IN THE JACKSON COUNTY SCHOOL LAND SURVEY, ABSTRACT 435 AND IN THE CITY’S ETJ); AS REQUESTED BY ANTHONY CASTILLO AND FRED HARGROVE. Person presenting this item: Shane Pace, Director of Community Development BRIEF: This is a request to plat one residential lot in the City’s extraterritorial jurisdiction. This plat meets all platting requirements set in the City’s Ordinance. The Comprehensive Land Use Plan shows this area to be in the Farmland Community District. The Planning and Zoning Commission considered this request at their July 23, 2018 meeting and recommended approval of the plat by a vote of 5-0. OC3. APPROVE FINAL PLAT OF LOTS 1-2, BLOCK 1, FOX TROT ADDITION (BEING 2.63 ACRES, LOCATED ON DOVE CREEK RD IN THE JESSE CASON SURVEY, ABSTRACT 154 AND IN THE CITY’S ETJ); AS REQUESTED BY ANTHONY PANBAMRUNG. Person presenting this item: Shane Pace, Director of Community Development BRIEF: This is a request to plat two residential lots in the City’s extraterritorial jurisdiction. This plat meets all platting requirements set in the City’s Ordinance. The Comprehensive Land Use Plan shows this area to be in the Sustainable Communities District. The Planning and Zoning Commission considered this request at their July 23, 2018 meeting and recommended approval of the plat by a vote of 5-0. OC4. APPROVAL AND ADOPTION OF THE 2018 CERTIFIED TAX ROLL SUBMITTED BY THE CENTRAL APPRAISAL DISTRICT OF JOHNSON COUNTY. Person presenting this item: Terry Leake, Director of Finance BRIEF: On July 25, 2018, Jim Hudspeth, Chief Appraiser of Johnson County Appraisal District, certified the 2018 tax roll to be levied October 1, 2018 (Fiscal Year 2019), in the amount of $1,811,338,111. This total includes taxable value of $100,348,696 that is the value of properties currently under appeal to the Appraisal Review Board of which $30,104,609 is estimated as potential value loss and needs to be netted from the certified total. The two amounts net to a total of $1,781,233,502 of projected assessed valuation, and are the totals that are used to calculate the effective tax rate. From the certified valuation taxes frozen by the over 65 tax freeze total $1,546,112, as compared to the current year’s total of $1,480,627. Included in this total are new construction values of $37,494,026, which are net of exemptions and new tax abatements. This represents a total increase of 5.27% ($89,173,683) over the current year’s certified valuation of $1,692,059,819, and the taxable value of existing property on the tax roll increased by 3.05% to $1,743,739,476. The value for properties located outside of the three Tax Increment Financing (TIF) Districts is $1,737,758,554. The incremental value for the properties within the three TIF Districts are as follows: TIF #1 - $18,814,116, TIF #2 - $12,269,172, and TIF #3 - $12,391,660. Per the attached 2018 Effective Tax Rate and Rollback Calculation Worksheet, the calculated effective tax rate is $0.781899 and the calculated rollback rate is $0.833150. The Interest and Sinking component of the tax rate is set at $0.151364 for the repayment of debt service.
OC1. APPROVING REQUEST FOR DUAL CERTIFICATION FOR RETAIL WATER UTILITY SERVICE ON 27 ACRES; AS REQUESTED BY CHUCK BELL WATER SYSTEMS AND UNDINE; REPRESENTED BY CHUCK BELL. Person presenting this item: Jeremy Hutt, Director of Public Works BRIEF: On May 24, 2018, Chuck Bell Water System (CBWS) and Undine submitted an application to the Public Utility Commission of Texas for the sale of certain facility and certification rights from the CBWS to Undine. During the review of the application it was determined that an area of overlap with the City of Cleburne’s Certificate of Convenience and Necessity (CCN) No. 10917 existed. A Certificate of Convenience and Necessity (CCN) grants a CCN holder the exclusive right to provide retail water and/or sewer utility service to an identified geographic area. The City of Cleburne has received a formal request from Chuck Bell (representing Chuck Bell Water Systems) requesting dual certification for a total of 27 Acres. If approved, the dual certification will allow Undine to exercise its authority to provide retail, public water utility service. The City Attorney has reviewed the request.
A RESOLUTION APPROVING HEALTH PLANS SUBMITTED BY AETNA HEALTHCARE FOR HEALTH COVERAGE AND METLIFE FOR DENTAL COVERAGE. Person presenting this item: Debra Powledge, Director of Human Resources BRIEF: Staff and IPS Advisors, the City’s insurance advisor, have worked together evaluating renewal rates submitted for the City’s employee benefits. Staff recommends the passage of this resolution whereby the City would continue funding 100% of the employee health benefit under the high deductible health and vision plans. The City will continue to fund a variable portion of the dependent subsidy for the health and vision plans. Staff is recommending the elimination of the 2-year waiting period for dependent subsidy. City would continue to fund 100% of the employee only Dental, Life/AD&D/Long Term Disability, Employee Assistance plans and Compass Concierge Services. The difference in the increased premiums for the buy up plans would be 100% employee funded as well as any additional ancillary benefits the employee chooses. In FY 17, our loss ratio was 64%, and we are currently trending at 57.5%. This has created an opportunity for the City to be able to discontinue the 2-year waiting period for dependent subsidy while keeping the employee contributions the same. This was impart to our employees and City staff working diligently on their overall wellness, improved education and better consumerism of their health dollars.
A RESOLUTION AUTHORIZING PURCHASE OF PROPERTY LOCATED AT 2744 W F M 4 FROM JOHNSON COUNTY FOR A PUBLIC WORKS UTILITY OPERATIONS DIVISION FACILITY. Person presenting this item: Jeremy Hutt, Director of Public Works BRIEF: Johnson County is currently in the process of vacating and selling their Precinct 1 maintenance operations facility located at 2744 West FM 4 (just north of US 67). The site consists of approximately 3.0 acres of land. It contains approximately 5,000 square feet of covered parking, a 7,000 square foot metal building with office/staff area, storage space, work areas and three large heated bays, a 2,700 square foot metal building with two bays and storage space, and several material storage bins. Public Works Operation Staff is currently housed at 2480 Service Drive. The existing site hosts the Streets, Drainage, Fleet, Water Distribution, and Sewer Collections divisions of Public Works. City/County Transportation operations is also based at the service center site. The existing site is currently limited in office space, workspace, storage, and large equipment storage. In the past, the Public Works utility operations divisions utilized structures located near the wastewater treatment plant for storage of equipment and materials. The City budgeted funds in FY 2016 for a single maintenance building. The facility would house valves, pipes and apparatus, meter testing and bench space. It would also allow for two maintenance bays, indoor storage and a small water meter testing shop. Some vehicles which need to remain ice free during cold weather, such as vac trucks and trucks with spreaders for de-icing are currently being left outside. Additionally, other equipment is also being stored outside and subject to the elements. A preliminary design and cost estimate for a new building that would minimally address the needs for additional office and storage space was completed and the cost estimate for the structure only (no site improvements, utility connections, parking, or driveways) was $393,000, which would likely climb to over $500,000 once ancillary items were added to the cost. If the proposed Johnson County Precinct 1 maintenance site was made available for PW operations, the new site along with the existing facilities located 2480 Service Drive would provide a much greater value to the city. The acquisition of the Johnson County Precinct 1 site would not only address our current needs for additional office, storage, workspace, and large vehicle/equipment storage needs, but also allow space for growth in the immediate future. The addition of the facility would be able to accommodate possible expansions in service that may be considered by the City in the near future. The addition of this site would eliminate the need to construct a new maintenance building for the foreseeable future and accommodate growth of the divisions as service levels increase over the years. This would benefit several divisions of the Public Works Department including primarily, Water Distributions, Wastewater Collections, and indirectly our Streets and Drainage divisions. The site also provides acreage in a projected growth area of our city. Approval of the proposed resolution would authorize the City Manager to negotiate the sale price and execute the purchase of the property located at 2744 West FM 4. Funding is currently available and would be re-designated from the previously approved maintenance building construction project.
A RESOLUTION AUTHORIZING INTERLOCAL AGREEMENT WITH CLEBURNE ISD TO PROVIDE FOUR SCHOOL RESOURCE OFFICERS CONTINGENT UPON FY 2019 FUNDING FOR PERSONNEL AND EQUIPMENT NECESSARY FOR THE SRO PROGRAM. Person presenting this item: Rob Severance, Chief of Police BRIEF: This new agreement will add an additional school resource officer position assigned to Cleburne High School. CISD will pay the City $245,000 for the 2018-2019 school year for four (4) School Resource Officers assigned to protect the safety and welfare of its students, employees, and other persons authorized to be on CISD property or at CISD sponsored events or activities and its real and personal property. CISD designates the SRO a “school official” for information sharing purposes. Security services for CISD athletic, extra-curricular or special events is separate and apart from the services provided under this agreement. Renewals may be amended administratively on an annual basis by the City Manager and Chief of Police and the CISD’s Superintendent to reflect any changes in payment to the City and the school year in which such payment applies. This agreement is contingent upon approval in the FY 2019 budget to add a police officer position that will provide additional staffing to assign an additional School Resource Officer. The annual payment of $245,000 will be made by CISD to the City on a quarterly basis.
AN ORDINANCE AMENDING TITLE V: PUBLIC WORKS, CHAPTER 50: GARBAGE & TRASH BY AMENDING THE OUT-OF-CYCLE BULK TRASH PICKUP PROCEDURES. Person presenting this item: Jeremy Hutt, Director of Public Works BRIEF: The City of Cleburne provides trash removal services for the residents of the City. Along with standard trash pickup, the City offers the additional service, at no additional charge, of monthly bulk trash removal. This service is offered to costumers once a month during an assigned period. The City also currently offers an “out-of-cycle” pick up bulk trash. Residents can notify the City that they would like an out-of-cycle pickup and pay a $30 fee and have the bulk trash removed at a scheduled time if the assigned monthly time is not sufficient. If bulk trash is placed within the right-of-way during time periods other than the week that bulk trash removal is scheduled, a code violation occurs and the property owner is subject to fines. Along with the code violation and possible fines, this scenario presents a health and safety concern as bulk trash and debris is present in the public rights-of-way for prolonged periods of time. The proposed ordinance amendment will allow the City to proactively initiate the out-ofcycle bulk trash pick up and place the $30 charge [§50.06(6)] on the respective utility bill. This will streamline the out-of-cycle bulk trash removal reducing the duration of time that the bulk trash and debris is in the public rights-of-way. The fee for the out-of-cycle pick up is the same regardless if the costumer schedules the removal prior to placing at the curb or not. The City Attorney has reviewed this ordinance amendment.
*PUBLIC HEARING* APPROVE REPLAT OF LOT 7R, BLOCK 1, LAKESHORE ESTATES (BEING 0.735 ACRE TRACT, LOCATED AT 2413 LAKESHORE DR); AS REQUESTED BY VICTOR AND ELENETTE ABELLO. REPRESENTED BY TRANS TEXAS SURVEYING. Person presenting this item: Shane Pace, Director of Community Development BRIEF: This is a request to create one residential lot. This plat meets all platting requirements set in the City’s Ordinance. The subject property is zoned SF-4 (Single-Family Dwelling District) and the Comprehensive Land Use Plan shows this area to be in the Sustainable Community District. The applicant is requesting a plat waiver for the installation of curb and gutter. The Planning and Zoning Commission considered this request at their July 23, 2018 meeting and recommended approval of the plat by a vote of 5-0, with a waiver for the installation of curb and gutter.
*PUBLIC HEARING* APPROVE REPLAT OF LOTS 6R-1 THRU 6R-6, BLOCK 4, MABRY ADAMS ADDITION (BEING 1.982 ACRES, LOCATED AT 108 McANEAR ST); AS REQUESTED BY GARY & TRACY ESTES, REPRESENTED BY TRANS TEXAS SURVEYING. Person presenting this item: Shane Pace, Director of Community Development BRIEF: This is a request to create six residential lots. This plat meets all platting requirements set in the City’s Ordinance. The subject property is zoned SF-4 (Single-Family Dwelling District) and the Comprehensive Land Use Plan shows this area to be in the City Center North District. The Planning and Zoning Commission considered this request at their July 23, 2018 meeting and recommended approval of the plat by a vote of 4-0, with Commissioner Phillips abstaining.
APPROVE FINAL PLAT OF LOT 1, BLOCK 1, VAUGHN ADDITION (BEING 3.008 ACRES, LOCATED ON E VAUGH RD IN THE JAMES MACKEY SURVEY, ABSTRACT 594); AS REQUESTED BY JOHN AND KIM THETFORD. Person presenting this item: Shane Pace, Director of Community Development BRIEF: This is a request to create one residential lot. This plat meets all platting requirements set in the City’s Ordinance. The subject property is zoned SF-4 (Single-Family Dwelling District) and the Comprehensive Land Use Plan shows this area to be in the Sustainable Community District. The applicant is requesting a plat waiver for the installation of curb and gutter. The Planning and Zoning Commission considered this request at their July 23, 2018 meeting and recommended approval of the plat by a vote of 5-0, with a waiver for the installation of curb and gutter.
CONFIRM CITY MANAGER’S APPOINTMENT OF SCOTT LAIL AS FIRE CHIEF, EFFECTIVE AUGUST 15, 2018. Person presenting this item: Steve Polasek, City Manager BRIEF: Acting Fire Chief Scott Lail has been with the Cleburne Fire Department for over twenty-three years. He has held virtually every rank within the department from firefighter to engineer, lieutenant, battalion chief and assistant chief. He has demonstrated a high level of dedication and professionalism throughout his career. Chief Lail was appointed Acting Fire Chief on February 13, 2018. During his tenure, Chief Lail has been provided the opportunity to oversee the daily operations of the fire department, including but not limited to budget preparation for FY 2019. Over the last approximately six months, Chief Lail has demonstrated the ability and desire to lead the Cleburne Fire Department not only on a day-to-day basis, but also into the future as we strive to provide the highest level of professional service to our citizens and businesses. Chief Lail has earned the respect and admiration of the city’s administrative staff during his term and has proven to be an important addition to our team concept. In several meetings I conducted with the three fire department shifts, all spoke highly of Chief Lail’s character, knowledge and leadership skills, lending their support to him as the City’s next fire chief. Further, I have had discussions with various community leaders seeking their input and information on their involvement with Chief Lail and all spoke very favorably of him. Given the information above, along with my direct interactions with Chief Lail, I remain extremely confident in his ability to lead our fire department to even greater heights. Furthermore, I am both excited and proud to present him to the City Council for your consideration and confirmation as my appointment to the position of Fire Chief. Per the Texas Local Government Code regarding Civil Service, Sec. 143.013, APPOINTMENT AND REMOVAL OF DEPARTMENT HEAD, unless elected, each department head is appointed by the municipality's chief executive and confirmed by the municipality's governing body. *RECESS FOR BUDGET WORKSHOP
A RESOLUTION STATING THE INTENT TO SET PROPERTY TAX RATE AT $0.804018/$100 FOR FY 2019 AND SETTING TWO PUBLIC HEARINGS TO BE HELD PRIOR TO THE TAX RATE ADOPTION AT THE SEPTEMBER 11, 2018 REGULAR COUNCIL MEETING. Person presenting this item: Terry Leake, Director of Finance BRIEF: Chapter 26, Texas Property Tax Code, requires taxing units to comply with "Truth-in- Taxation" laws in setting ad valorem tax rates, and that an effective tax rate calculation is performed. The calculated Fiscal Year 2019 (FY 2019) / Tax Year 2018 effective tax rate is $0.781899 utilizing the July 25, 2018 certified tax roll as the basis for calculation. The proposed rate for FY 2019 is $0.804018 per $100 valuation, which is the rate presented to City Council at the FY 2019 budget workshop on August 14, 2018. The proposed rate of $0.804018 is unchanged from FY 2018, and would be the sixth straight fiscal year at this rate. Additionally, the proposed tax rate is less than the rollback rate of $0.833150. As the proposed rate of $0.804018 is higher than the effective tax rate of $.781899, a city must take several actions for compliance with Chapter 26 of the Texas Property Tax Code. The City Council, must take a record vote to set the time, date and place of two public hearings for public comment on the proposed FY 2019 tax rate. These two public hearings must be held prior to the adoption of the tax rate during the regularly scheduled Council meeting on Tuesday, September 11, 2018 at 5:00 p.m. Staff recommends that the hearings be held in the City Hall Council Chambers, 10 N Robinson St on Tuesday, August 28, 2018 at 5:00 pm (first required public hearing), and on Tuesday, September 4, 2018 at 5:00 pm (second required public hearing). The information about these two public hearings held prior to tax rate adoption is required to appear in the “Notice of 2018 Tax Year Proposed Property Tax Rate for the City of Cleburne”. This notice is required by Section 140.010 of the Local Government Code, and will be published in the Cleburne Times-Review on Tuesday, August 21, 2018. Additionally, the allocation for the FY 2019 tax rate for the interest and sinking rate (Debt Service Fund rate) is $0.151364 and the operations and maintenance (General Fund rate) is $0.652654. The ordinance adopting the FY 2019 tax rate will reflect these rates.
SCHEDULE PUBLIC HEARING FOR THE FY 2019 BUDGET TO BE HELD AT 5:00PM DURING THE REGULAR COUNCIL MEETING ON SEPTEMBER 11, 2018. Person presenting this item: Terry Leake, Director of Finance BRIEF: Section 6.4 (Public Hearing on Budget) of the City of Cleburne Charter states, “At the time and place so advertised, or at any time and place to which such public hearing shall from time to time be adjourned, the Council shall hold a public hearing on the budget as submitted, at which all interested persons shall be given an opportunity to be heard for or against the estimates of any budget item thereof.” For compliance with this Charter requirement, the City Council is stating its intent to schedule and hold the public hearing to adopt the budget on September 11, 2018, at 5:00 pm, which is a regularly scheduled meeting of the City Council in the City Hall Council Chambers. ADJOURNMENT