I. ROLL CALL AND CALL TO ORDER BY MAYOR City Council: Scott Cain, Mayor Dr. Bob Kelly, SMD 1 Gayle White, SMD 2 Dale Sturgeon, Mayor Pro Tem John Warren, SMD 4 Administration: Steve Polasek, City Manager Fritz Quast, City Attorney II. INVOCATION by Rev. Elizabeth Aranguren, The Salvation Army III. PLEDGE OF ALLEGIANCE
COMMUNITY INTEREST MATTERS, ANNOUNCEMENTS & PRESENTATIONS November 2018 All Star Award – Paul Tatum, Sanitation Department Presentation – Quarterly Economic Development Report, Grady Easdon
CITIZENS COMMENTS An opportunity for the public to make comments or address concerns not posted on the agenda.
All of the following items on the Consent Agenda are considered to be routine and self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests. For a citizen to request removal of an item, a speaker card must be filled out and submitted to the City Secretary prior to the beginning of the meeting. M1. APPROVAL OF MINUTES FOR THE DECEMBER 11, 2018 COUNCIL MEETING. RS1. A RESOLUTION AUTHORIZING INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF FRISCO, TEXAS. Person presenting this item: Terry Leake, Director of Finance BRIEF: The City of Cleburne and the City of Frisco desire to cooperate on select governmental purchases in order to enjoy greater economy of scale and thereby reduce prices for certain commodities and services used by both governmental entities. The City of Cleburne and the City of Frisco will engage in the purchase of items and services that are used by both entities and as jointly agreed upon by the purchasing officers of both entities. As a general rule, the governmental entity that used the most of a particular commodity or service will be the lead agent in making a joint purchase. Each entity will be responsible for payment of its portion of the proportionate purchase costs directly to the vendor. RS2. A RESOLUTION AUTHORIZING THE 2019 PAVEMENT REPAIR CONTRACT WITH WESTHILL CONSTRUCTION, INC UTILIZING INTERLOCAL AGREEMENT WITH THE CITY OF FORT WORTH FOR A COST NOT TO EXCEED $230,000. Person presenting this item: Jeremy Hutt, Director of Public Works BRIEF: This is a contract between the City of Cleburne and Westhill Construction Inc. for the miscellaneous repair of asphalt pavement, concrete pavement, and concrete curbs within the City. This agreement allows the City to provide prompt repair of roadways when the repairs require a third party contractor. The City of Fort Worth recently bid a similar contract at much larger quantities resulting in lower unit pricing. The City of Fort Worth contract was previously awarded to Westhill Construction Inc. The City of Cleburne, through an interlocal agreement with the City of Fort Worth, is able to utilize the unit prices from the Fort Worth contract with Westhill Construction so that all state and local bidding requirements have been met. Funding for this agreement will be sourced from the M&R – Streets, Curbs, and Alley accounts of Water Distribution, Wastewater Collections, Drainage, and Street Maintenance. OC1. APPROVE ACCOUNTS PAYABLE FOR THE MONTH OF NOVEMBER 2018. Person presenting this item: Terry Leake, Director of Finance
I. CITY MANAGER’S UPDATE ON MUNICIPAL BUSINESS A. Discuss filing fee and/or nomination petition for candidates running for elected office, Shelly Doty, City Secretary B. Discuss possible charity summit, Mayor Scott Cain ADJOURNMENT
I. ROLL CALL AND CALL TO ORDER BY MAYOR City Council: Scott Cain, Mayor Dr. Bob Kelly, SMD 1 Gayle White, SMD 2 Dale Sturgeon, Mayor Pro Tem John Warren, SMD 4 Administration: Steve Polasek, City Manager Fritz Quast, City Attorney II. INVOCATION by Rev. Elizabeth Aranguren, The Salvation Army III. PLEDGE OF ALLEGIANCE
COMMUNITY INTEREST MATTERS, ANNOUNCEMENTS & PRESENTATIONS November 2018 All Star Award – Paul Tatum, Sanitation Department Presentation – Quarterly Economic Development Report, Grady Easdon
CITIZENS COMMENTS An opportunity for the public to make comments or address concerns not posted on the agenda.
All of the following items on the Consent Agenda are considered to be routine and self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests. For a citizen to request removal of an item, a speaker card must be filled out and submitted to the City Secretary prior to the beginning of the meeting. M1. APPROVAL OF MINUTES FOR THE DECEMBER 11, 2018 COUNCIL MEETING. RS1. A RESOLUTION AUTHORIZING INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF FRISCO, TEXAS. Person presenting this item: Terry Leake, Director of Finance BRIEF: The City of Cleburne and the City of Frisco desire to cooperate on select governmental purchases in order to enjoy greater economy of scale and thereby reduce prices for certain commodities and services used by both governmental entities. The City of Cleburne and the City of Frisco will engage in the purchase of items and services that are used by both entities and as jointly agreed upon by the purchasing officers of both entities. As a general rule, the governmental entity that used the most of a particular commodity or service will be the lead agent in making a joint purchase. Each entity will be responsible for payment of its portion of the proportionate purchase costs directly to the vendor. RS2. A RESOLUTION AUTHORIZING THE 2019 PAVEMENT REPAIR CONTRACT WITH WESTHILL CONSTRUCTION, INC UTILIZING INTERLOCAL AGREEMENT WITH THE CITY OF FORT WORTH FOR A COST NOT TO EXCEED $230,000. Person presenting this item: Jeremy Hutt, Director of Public Works BRIEF: This is a contract between the City of Cleburne and Westhill Construction Inc. for the miscellaneous repair of asphalt pavement, concrete pavement, and concrete curbs within the City. This agreement allows the City to provide prompt repair of roadways when the repairs require a third party contractor. The City of Fort Worth recently bid a similar contract at much larger quantities resulting in lower unit pricing. The City of Fort Worth contract was previously awarded to Westhill Construction Inc. The City of Cleburne, through an interlocal agreement with the City of Fort Worth, is able to utilize the unit prices from the Fort Worth contract with Westhill Construction so that all state and local bidding requirements have been met. Funding for this agreement will be sourced from the M&R – Streets, Curbs, and Alley accounts of Water Distribution, Wastewater Collections, Drainage, and Street Maintenance. OC1. APPROVE ACCOUNTS PAYABLE FOR THE MONTH OF NOVEMBER 2018. Person presenting this item: Terry Leake, Director of Finance
I. CITY MANAGER’S UPDATE ON MUNICIPAL BUSINESS A. Discuss filing fee and/or nomination petition for candidates running for elected office, Shelly Doty, City Secretary B. Discuss possible charity summit, Mayor Scott Cain ADJOURNMENT